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Example

Throughout this section there are examples of two services calculating their ECE Funding Subsidy.

  • Kowhai Street Childcare Centre is an all-day service.
  • Huia Playcentre is a sessional service.

2.5 hour sessions

A session of 2.5 hours will receive funding for 3 hours.

Before you begin

Make sure you have:

  • a copy of the enrolment records for every child who attended your service in the previous 4 months
  • a copy of the attendance records for every child who attended your service in the previous 4 months
  • attendance registers to help work out where the absence rules need to be applied.

Remember: You must take into account the Three Week Rule and Frequent Absence Rule when completing your RS7 Return. You can find more information on the absence rules in the sections listed below:

Step 1: Under 2s

Follow the steps below to calculate the FCHs for children aged under 2:

  1. List the daily number of hours of enrolment for each permanently enrolled child under 2 years of age.

  2. If any children under 2 years of age attended the service on a casual or conditional basis, list the number of hours each of these children attended.

  3. List the number of hours that can be claimed for each child.

    Note: a maximum of 6 hours can be claimed each day for each licensed child-place.

  4. Add together the claimable hours for each day.

    This is the Under 2s FCHs for the day.

  5. Round the total to the nearest whole number.

    Numbers ending in 0.5 or above should be rounded up to the next whole number. Numbers ending in 0.4 or below should be rounded down to the previous number.

  6. Repeat Steps 4–5 for each day in the month.

  7. Write the FCHs for each day in the column labelled “Under 2”.

  8. Add together the FCHs for Under 2s for the month.

  9. Write the total for the month in the box labelled “Total”.

Step 1: All-day example

On 1 September, Kowhai Street Childcare Centre had 3 children under the age of 2 enrolled in their service. One child under the age of 2 attended casually.

Step 1: All-day example
Table step 1 all-day example

Step 1: Sessional example

Huia Playcentre operates 2 sessions per day, each for 2.5 hours.

Note: A session of 2.5 hours will receive funding for 3 hours.

Step 1: Sessional example
Step-1 sessional example table

Step 2: 2 and overs

Repeat Step 1 (above) for children aged 2 or over less any hours for children claimed as 20 Hours ECE.

Step 2: All-day example

On 1 September, Kowhai Street Childcare Centre had 6 children aged 2 or over enrolled in their service. Four children aged 2 or over attended casually.

Step 2: All-day example
Step 2 all-day example table

Step 2: Sessional example

Huia Playcentre operates 2 sessions per day, each for 2.5 hours:

Step 2: Sessional example
Step 2 sessional example table