CONTENTSOn this page
Read section 7-1 first
The information provided in Section 7-1 and 7-2 also applies to teacher-led centre-based services.
Please read Section 7-1 and 7-2 before reading this section.
Proportion of certificated teachers
New teacher-led centre-based services must estimate the number of Certificated Teacher Hours and Other Teacher Hours for the first 5 months the service is open and operating.
See Section 3-B-2 for information on Certificated and Other Teacher Hours.
Caution when estimating
It is critical that your estimated proportion of certificated teachers is as accurate as possible.
If your initial funding rate is higher than your actual teacher hour entitlement, you may receive a significantly reduced wash-up payment.
If your initial funding rate is lower than your actual teacher hour entitlement your advance funding may not adequately subsidise the cost of employing a larger proportion of certificated teachers.
Help with estimating
The following page provides an example of how to estimate your proportion of certificated teachers.
Contact your Ministry regional office for further assistance.
Use this example to see how you can estimate the proportion of certificated teachers for your service:
If your service operates a mixture of All-Day and Sessional days, you will have to estimate the proportion of certificated teachers for both separately.
| Step | Action | Example | Example calculation |
|---|---|---|---|
| 1 | Calculate the number of staff your service will need each day to meet your ratio requirements over the next 5 months. This is your regulated (ratio) staff. | Kowhai Street Childcare Centre needs 3 staff members to meet their licensed maximum ratio requirements. They have employed 6 staff members to ensure their ratio requirements are met at all times. Only three staff members will be counted towards regulated (ratio) staff at any one time. | 3 |
| 2 | Add up the number of hours that certificated teachers will be working on each day – when they are being counted as regulated (ratio) staff. These are your Certificated Teacher Hours. | Kowhai Street has 2 certificated teachers. Each certificated teacher will be counted towards regulated (ratio) staff for 8 hours of each day. | 8+8 = 16 Certificated Teacher Hours per day |
| 3 | Multiply your answer in step 2 by the number of operating days in each of the following 5 months. | Kowhai Street opened in July. They must complete their RS3 Form for:
| July = 22 operating days x 16 Certificated Teacher Hours = 352 August = 22 operating days x 16 Certificated Teacher Hours = 352 September = 22 operating days x 16 Certificated Teacher Hours = 352 October = 22 operating days x 16 Certificated Teacher Hours = 352 November = 22 operating days x 16 Certificated Teacher Hours = 352 Total Certificated Teacher Hours = 352+352+352+352+352 = 1760 |
| 4 | Add up the number of hours that other teachers will be working on any day – when they are being counted as regulated (ratio) staff. These are your other teacher hours. | Kowhai St. has 4 teachers counted as other teachers:
| 8+4+1+1= 14 Other Teacher Hours per day |
| 5 | Multiply your answer in step 4 by the number of operating days in each of the following 5 months. | Kowhai St opened in July. They must complete their RS3 form for:
| July = 22 operating days x 14 Other Teacher Hours = 308 August = 22 operating days x 14 Other Teacher Hours = 308 September = 22 operating days x 14 Other Teacher Hours = 308 October = 22 operating days x 14 Other Teacher Hours = 308 November = 22 operating days x 14 Other Teacher Hours = 308 Total Other Teacher Hours = 308+308+308+308+308 = 1540. |
| 6 | Add your answers from step 3 and step 5 together. This is your total regulated (ratio) staff hours. | 1760 Certificated Teacher Hours + 1540 Other Teacher Hours = 3300 regulated (ratio) staff hours. | |
| 7 | Divide your answer in step 3 by your answer in step 6. | 1760 Certificated Teacher Hours / 3300 regulated (ratio) staff hours = 0.53. | |
| 8 | Multiply your answer from step 7 by 100. This is your proportion of certificated teacher hours. | 0.53 x 100 = 53%. | |
| 9 | Write your answer in the ‘Proportion of Certificated Teachers’ box of your RS3 Form. | Kowhai Street writes 53% on their RS3 Form. |
