CONTENTSOn this page
EC20 form
Services that wish to apply for a recalculation of their advance funding should contact the ECE Operational Funding team on [email protected] to discuss their situation and to obtain an EC20 form if appropriate.
The Transitional Advance form (EC20) is used to calculate, or recalculate, advance funding for services in a number of situations such as:
- services beginning, or ceasing, to offer 20 Hours ECE
- licence mergers or increases
- significant increases or decreases in enrolments.
Existing services can opt into 20 Hours ECE at any time but will only be advance funded for 20 Hours ECE on one of the major funding runs (1 March, 1 July, and 1 November).
Completed EC20 forms must be returned to the ECE Operational Funding team.
The Ministry will use the information provided on the EC20 to calculate the advance funding. Timing of that payment will be discussed with service providers when an application is received. Submission of an EC20 form does not guarantee a recalculation of a service’s advance funding.
The next funding payment will include accurate wash-up funding based on actual funded child hour data submitted on the RS7 Return.
Effective date for the change
This is the date from which the change of circumstances takes effect. For example, the date on which the service begins offering 20 Hours ECE, or the date on which the licensed maximum number of children increased.
Funded child hours
For each day of an average week in the advance period, services provide the number of funded child hours they would claim as:
- Under 2
- 2 and over
- 20 Hours ECE hours
- Plus 10 ECE hours.
Services may claim:
- up to 6 hours per day, and 30 hours per week for each child eligible for 20 Hours ECE (made up of 20 Hours ECE hours and Plus 10 ECE hours)
- up to 6 hours ECE Funding Subsidy (Under 2s and 2 and Overs) per licensed child-place per day.
Services must provide evidence to support their claim. This could be in the form of actual enrolment and attendance numbers.
If the number of funded child hours provided on the EC20 is higher than the actual entitlement claimed on the RS7 Return, the service will receive a reduced wash-up in the next funding payment.
If the number of funded child hours provided on the EC20 is lower than the actual entitlement claimed on the RS7 Return the service will receive the remainder of its full entitlement in the wash-up payment.
Advance days
If the effective date for the change occurs during any month in the advance period, services must count the number of advance days they will claim funding for before and after that date. This allows the Ministry to calculate the correct advance from the effective date.
For more information on claiming advance funding see Section 9-5 Calculating Advance Days.
Warning: to avoid overpayment of funding
- The Ministry retains the right to reduce any advance funding calculated from an EC20 where it deems the claimed numbers on the EC20 to be over-claimed.
- Services are required to provide evidence to support the numbers claimed on the EC20 form. This could be in the form of actual enrolment and attendance numbers.
- Any overpayments that occur due to over-claims on the EC20 form are recovered by the Ministry in the next available wash-up payment. If a service is not due to receive sufficient funding to cover the overpayment, the Ministry will invoice the service for the funding owed and payment is due immediately.
For services applying for a first advance of 20 Hours ECE:
- Under 2s will remain unchanged.
- Count as 2 and Over hours all hours you would claim for 2-year-olds.
- And any 3-year-old, 4-year-old or 5-year-olds that will not receive 20 Hours ECE at your service (for example children who are already receiving their 20 hours of 20 Hours ECE at another service).
- 20 Hours ECE hours are the hours you would claim for 3-year-olds, 4-year-olds and 5-year-olds. The signed attestation part of the enrolment agreement must be completed for each child.
- Plus 10 ECE hours are the hours you would claim for the 3-year-olds, 4-year-olds and 5-year-olds who are claiming 20 Hours ECE and are permanently enrolled for more than 20 hours per week. Up to 10 further hours per week may be claimed in this category, depending on each child’s enrolment, bringing the maximum total to 30 hours per week.
