Running a hostel
Find information and the relevant forms required for setting up or renewing a hostel licence.
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Student hostels can be set up and run by schools or by private providers and include health camps. Hostels need to be licensed to operate, and must adhere to the Education (Hostel) Regulations including all minimum standards specified in the guidelines.
- Setting up a new hostel
- Process for renewing a hostel licence
- When things change
- Hostel reviews
- Complaints about a hostel
- Operating a hostel
- Further information
A hostel is defined as having 5 or more beds and charges students a fee for boarding there. Both schools and private providers can set up a hostel.
If you want to set up a new hostel, read the Guidelines to the Hostel Regulations 2005 before completing your application form. All hostels need to meet the minimum standards specified in these guidelines.
Schools must contact their Ministry Property Advisor for advice if they plan to build a new hostel.
You need to renew your hostel licence every 3 years. The Ministry of Education (the Hostel Licencing Authority) will email you a reminder that your licence is expiring 2, 6, and 12 months before the expiry date. You need to submit your licence renewal form 20 working days before the licence expires.
Hostel owners need to let the Hostel Licencing Authority know when there is a change of owner, change of premises and notice of new directors.
ERO reviews all hostels as part of their regular review cycle.
Students, schools and parents can complain about a hostel. Complaints need to be sent to the hostel owner who will follow the complaints procedure on page 31 of the guidelines.
Hostels need to meet minimum operating standards for the building structure and facilities, maintenance, emergency management and health and safety.
Read the guidelines for further details or contact your Ministry Property Advisor.
Hostel running costs
Hostel owners must be able to pay the running costs, including the upkeep, from boarding fees or other board funds.
We don't provide any operating, maintenance or capital funding for hostels. This means that you can't pay for your hostel’s maintenance costs using your school’s Property Maintenance Grant (PMG) or 5 Year Agreement (5YA) funding.
Setting hostel fees
Hostel owners must set hostel fees at a level that will cover all operating, maintenance and modernisation costs.
Financial accounting for your school hostel
If you're a school hostel owner and need assistance with this, contact your Ministry Financial Advisor.
Email completed and scanned forms to us: email@example.com
Find the forms and regulations that you need for running your hostel.
|Hostel forms and guidelines|
|Guidelines to the hostel regulations 2005|
Applying for a new licence
|Education (Hostels) Regulations 2005 Application for a hostel licence [DOCX, 146 KB]|
Renewing a licence
|Education (Hostels) Regulations 2005 Application for renewal of licence form [DOCX, 62 KB]|
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