Managing school finances
School finance information, including how to prepare your school’s financial statements and general financial management information.
Schools' annual report (annual financial statement)
Financial information for schools handbook (FISH)
The handbook provides information to encourage best practice in financial governance, financial management and reporting.
Model financial policies
These Kiwi Park School example policies have been developed to help your school manage a range of common financial situations:
- Asset management policy [DOCX, 15 KB]
- Cash management policy [DOCX, 17 KB]
- Credit card policy [DOCX, 16 KB]
- Entertainment policy [DOCX, 15 KB]
- Finance policy [DOCX, 14 KB]
- Protected disclosures policy [DOCX, 17 KB]
- Schedule of delegations [DOCX, 17 KB]
- Sensitive expenditure policy [DOCX, 15 KB]
- Theft and fraud prevention policy [DOCX, 16 KB]
- Travel policy [DOCX, 17 KB]
Attendance dues accounts — state-integrated schools
Proprietors of state-integrated schools need to prepare annual attendance dues accounts. There's a template and example for you to follow, with notes to explain the entries in the example.
Capital works — state schools
You need to manage funds for capital works in accordance with your school's 5-year agreement for capital funding (5YA).
Capital works — state-integrated schools
Proprietors of state-integrated schools own or lease their school property and are responsible for capital works. Boards can undertake capital works with the proprietor's and Ministry of Education's approval. Read about the correct process when your board undertakes and funds capital works on land owned by the proprietor.
Raising funds — state-integrated schools
Both boards of trustees and proprietors of state-integrated schools can raise funds. These funds must be used for purposes that match the roles and responsibilities of your board of trustees and proprietor. The funds raised by each party must be kept separate.
Model liquidation statement — Kiwi Park School
The Kiwi Park School model liquidation statement illustrates the suggested format and content for your school’s statement of movements in equity, statement of financial position and notes to the statements.
Related parties — state-integrated schools
All integrated schools have a proprietor. Under current financial reporting standards, the proprietor is a related party for all state-integrated schools because it has representatives on your board.
The following example of related-party disclosure notes covers the most common disclosures that your school may need to make in its financial statements.
School Annual Accrual Report (SAAR) Guidelines, Checklist and Certification
The SAAR guidelines and checklist show how your school should update its financial records for Novopay payroll information.
The SAAR certification form is to be used by your school as evidence that the personnel cost contained in your financial system has been reviewed and is correct.
Your school needs to keep the certificate with your personnel records and show it to your school auditor.
If you have difficulty accessing these documents email:
School tax issues
Your school board, school trust and parent teacher association (PTA) needs to know about how the Charities Act 2005 affects you and whether you need to register with the Charities Commission.
Last reviewed: Has this been useful? Give us your feedback