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Ministry of Education New Zealand

Procurements less than $10,000

There are no requirements for how you engage a supplier. We do recommend you get a written quote.

Procurements between $10,000 and $99,999

You should obtain multiple competitive quotes where possible.

Research the local market to understand how many qualified suppliers are available and may be interested in quoting for the work. Send a request for a quote to as many of them as possible.

Use the correct quote request template for your project.

docx thumbnailContract-Works-Request-for-Quote - Lite
DownloadDOCX522KB
docx thumbnailProfessional-Services-Request-for-Quote
DownloadDOCX121KB
docx thumbnailContract-Works-Request-for-Quote
DownloadDOCX522KB

Procurements more than $100,000

You must run an open tender via the Government Electronic Tender Service (GETS).

If you need access to GETS, contact us.

Email: [email protected]

For information about advertising on GETS, use the guides below.

pdf thumbnailGETS procurement officer guide
DownloadPDF853KB
pdf thumbnailGETS manual Tender process guide
DownloadPDF136KB

In exceptional circumstances, you may be able to request an exemption to use a different market approach.

Procurement exemptions

 

Use a single-stage or 2-stage open tender

A single-stage open tender (also known as RFT) provides all the information for suppliers to submit a detailed response. This tender approach evaluates capability and capacity before pricing is assessed. It allows each response to be evaluated thoroughly and fairly.

A 2-stage open tender involves requesting registrations of interest from suppliers so you can make a shortlist. You then invite only shortlisted suppliers to prepare a full offer. This is appropriate for large procurements and when 10 or more suppliers are likely to bid for the contract.

The benefits of using a 2-stage process are that:

  • schools have fewer full offers to evaluate
  • suppliers do not need to prepare a full offer unless they have been shortlisted and have a reasonable chance of getting the contract.

Tender documents

Consultancy/professional services

For a 2-stage process, first use:

docx thumbnailProfessional services registration of interest
DownloadDOCX515KB

For a single-stage process, or the second stage of a 2-stage process, use:

docx thumbnailProfessional services request for proposal
DownloadDOCX550KB

For a 2-stage process, first use:

docx thumbnailContract works registration of interest
DownloadDOCX451KB

For a single-stage process, or the second stage of a 2-stage process, use:

docx thumbnailContract works request for tender
DownloadDOCX196KB
xlsx thumbnailContract works schedule of prices
DownloadXLSX19KB

Terms and conditions

These are the standard terms and conditions for school-led procurement.

xlsx thumbnailRFx process and conditions of tendering
DownloadXLSX637KB
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