Identify specific needs

Consult with key stakeholders to understand all needs. Stakeholders could include:

• teachers
• school board members
• the regional property team
• other frequent users of the property.

If you know of schools that have done similar projects, ask them about their experiences.

Write down the requirements

This is the information you will provide to potential suppliers in your tender documents.

You must consider:

• the overall outcome the procurement needs to achieve
• the goods, services or contract works that need to be delivered or undertaken
• the skills and expertise the supplier requires
• the resources and availability the supplier will need to meet your expected timeframes
• how the supplier should break down their prices when they provide pricing information
• the type of contract you will use and key contract terms and conditions.