The provisional roll is published in the Rolls tab in Pourato each September.
Finding information in Pourato – Applications and Online Systems
What the provisional roll is
The provisional roll is an estimate of what the roll of a school or kura will be on a specific date of the next year:
- For contributing and full primary schools, this date is 10 October.
- For all other school types, this date is 1 March.
We use the current and previous years' rolls to estimate the provisional roll:
- For primary year level students, we use the current year’s July rolls, and current and previous 2 years’ March rolls.
- For secondary year level students, we use the current and previous two years’ March rolls.
We then review the provisional roll to take into account maximum resourcing rolls and regional feedback.
The school board can apply for a review of its provisional roll from the date it is published until 15 November.
What the provisional roll is used for
We use the provisional roll to work out the entitlement staffing available to each school for the next school year. The school board uses this information to make staffing decisions.
If your provisional staffing entitlement identifies a reduction in staffing, your board may need to conduct a curriculum and pastoral needs analysis before disestablishing any positions.
Provisional entitlement staffing is the guaranteed minimum staffing a school board will have. Once the actual roll is confirmed in April, entitlement staffing is provided at the confirmed amount if it is higher than the provisional amount. If it is lower, staffing continues to be provided at the provisional amount.
Only staffing on the Entitlement Staffing row on the Your Entitlement tab in Pourato is guaranteed.
The provisional roll is also used to calculate a school's operational funding entitlement at the start of the school year. We adjust operational funding throughout the year as we receive roll returns.
