Entitlement staffing

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How entitlement staffing is calculated
Full-time teaching equivalent (FTTE)-based entitlement staffing
Salary units
Rules for allocating salary units
Middle management allowances for secondary and composite schools
Rules for allocating middle management allowances
Senior management allowances for secondary schools

The Education (School Staffing) Order in Council sets entitlements for staffing state schools and kura each year.

This is outlined in section 582 of the Education and Training Act 2020.

Education (2024 School Staffing) Order 2023 – New Zealand Legislation

How entitlement staffing is calculated

We use your school roll for each year level to work out the components of your entitlement staffing. Read how we calculate:

entitlement staffing
salary units
middle management allowances for secondary and composite schools
senior management allowances for secondary schools only.

How we calculate curriculum staffing

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Full-time teaching equivalent (FTTE)-based entitlement staffing

Entitlement staffing:

gives the school board a base to make long-term decisions.
drives the calculation of salary units, and middle management and senior management allowances.
has 3 components – curriculum delivery, management, and additional guidance staffing.

You can view your entitlement staffing in Pourato.

Finding information in Pourato – Applications and Online Systems

Curriculum delivery staffing

Curriculum staffing entitlements may be:

primary curriculum staffing
technology education staffing
secondary curriculum staffing.

View the total staffing elements on your school’s staffing entitlement tab under ‘curriculum delivery’.

Management staffing

Management staffing has a roll generated component and either:

base management staffing for secondary, area and composite schools
professional leadership staffing for primary, intermediate, restricted composite and special schools.

Additional guidance staffing

Guidance staffing is a roll generated component.

Salary units

We provide your board with salary units to allocate as permanent or fixed-term additions to your teachers’ salaries.

Salary units are generated by a formula using your school’s entitlement staffing. Very small schools may generate 0 units.

Rules for allocating salary units

Units are for teachers and may not be paid to principals.

Eligible teachers

Designations

Allocation rules

Units cannot be divided except for official job share positions as described in the teachers' collective agreement.
Some units are allocated to specific attached positions, such as resource teachers of learning and behaviour (RTLB). These units must be given to the teacher in that position. They are not included in the board’s entitlement units but allocated separately.
The allocation can be permanent or fixed term as per the teachers’ collective agreement.
Up to 40% of units may be allocated as fixed term.
Fixed-term units are for the period allocated by the board (usually for a minimum of 1 term).
Salary protection only applies to permanent units.

Payments

Middle management allowances for secondary and composite schools

A middle management allowance may be available for a teacher who has specific curriculum or pastoral management responsibility. This could be a head of department or dean, or responsibility for at least 5 students funded under the Ongoing Resourcing Scheme.

Rules for allocating middle management allowances

The rules are set out in teachers’ collective agreements.

The rules can be found in the Post Primary Teachers' Association (PPTA) and Te Whakarōputanga Kaitiaki Kura o Aotearoa (formerly NZSTA) guidelines.

Secondary Teachers’ Collective Agreement

Middle management allowances may be allocated:

(no more than 2) to any teacher.
to teachers who hold 0-5 salary units.
(up to 20%) to teachers without salary units who have designated curriculum or pastoral management responsibilities.
(only 1) to teachers with 5 salary units who have designated curriculum or pastoral management responsibilities.
(up to 40%) can be allocated on a fixed-term basis.

Area School Teachers’ Collective Agreement

Middle management allowances may be allocated:

(no more than 2) to any teacher.
(only 1) to teachers with 5 salary units who have designated curriculum or pastoral management responsibilities.
(up to 40%) can be allocated on a fixed-term basis, in area schools with 4 or more allowances.
(only 1) can be allocated on a fixed-term basis, in area schools with less than 4 allowances.
(up to 20%) can be allocated to teachers without salary units who have curriculum or pastoral management responsibilities, in area schools with 7 or more allowances.
(only 1) can be allocated to teachers without salary units who have curriculum or pastoral management responsibilities, in area schools with less than 7 allowances.

Senior management allowances for secondary schools

Units may be available to a teacher who is an assistant or deputy principal and does principal duties at times.

Rules for allocating senior management allowances

The rules for allocating units are set out in teachers’ collective agreements.

For primary, intermediate and special schools, they are also covered in:

‘Unit Allocation Guidelines’ issued jointly by us, New Zealand Educational Institute (NZEI), and Te Whakarōputanga in 2008.

Senior management allowances are in:

Secondary Teachers’ Collective Agreement (STCA), and
the guidelines prepared by the Post Primary Teachers’ Association (PPTA), and Te Whakarōputanga.

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