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Ministry of Education New Zealand
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  1. A staff member or the principal should look into an incident and ask:
    1. What happened?
    2. How serious was it?
    3. What needs to be done about it?
  2. There is no set process, though the principles of natural justice apply. Set out below is a guide:

Refer to Part 2, Section 2: 6 Investigation and interviewing.

Investigation and interviewing

Act fairly

  1. Staff members should avoid overbearing behaviour or acting in ways that could be perceived as oppressive. In some circumstances, it might be necessary to involve a parent, or other suitable adult, in the interests of fairness (though this will not normally be necessary). Even if the staff member has no intent to act in such a way, claims of this nature can distract everyone from resolving the issues at hand.

Involve the student

  1. The person investigating should put the facts as they understand them to the student and record the response. The student should be invited to comment on all the facts. He or she has the right to be heard. This is a requirement of natural justice.
    1. The student might admit responsibility or involvement in an incident.
    2. Alternatively, the student might deny responsibility or involvement. Any denial should be fairly considered. Staff members have the discretion to believe whether or not they are plausible.
Tip

Hint

Silence does not stop a staff member forming a view about what happened and drawing inferences from what is known about an incident. If a staff member draws inferences, these should ideally be put to the student for comment.

Resolve major disputes and uncertainties if possible

  1. An investigation must be fair and thorough. The principal will base his or her decision on the evidence it produces. The principal must have confidence in that evidence before standing down or suspending (and cannot suspend on suspicion and leave the matter to the board to resolve). Errors at this stage might mean any decision by the principal is challenged. Staff members should try their best to come to a view regarding any significant disputes or uncertainties. If it is not possible to come to a view it will be important to record this so that the principal can take this into account when making any decision.

Summary

  1. You will ideally be able to answer at least 1 of these questions with a “yes” before a decision to stand-down or suspend is considered:
    1. Was the student caught in the act? or
    2. Was the incident seen by someone you think is credible? or
    3. Was the student implicated by other significant circumstantial evidence? or
    4. Did the student freely admit involvement or responsibility?

Documenting the investigation

  1. Appendix 3 contains a sample incident report staff members might wish to use to document the investigation.

Appendix 3: Incident report