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Ministry of Education New Zealand

How to apply for funded assistive technology

How to apply for funded assistive technology

Assistive technology contacts

If this is your first time applying for assistive technology, you should contact the assistive technology coordinator (ATC) in your region for support.

Gather information about technology

The student and their whānau | family and a wider school team must be part of the application process from the start.

Team members could include:

  • the student’s teacher
  • teacher aide
  • learning support needs coordinator (SENCO)
  • school-based or our learning support specialists.

Decide what technology to apply for

Assistive technology allows a student to overcome specific barriers to learning.

If the technology you are considering is the same as technology used in the classroom, it is not considered assistive technology and should not be applied for.

We use the SETT (Student, Environment, Tasks, and Tools) framework to help decide what assistive technology the student needs.

pdf thumbnailAssistive technology info sheet
DownloadPDF109KB

How to apply

To apply for funding for assistive technology, follow the steps in the application form below.

docx thumbnailAssessment and application form
DownloadDOCX133KB

Application forms for specialist use

Specialists can apply for assistive technology for vision and hearing, and school furniture such as specialised seating. The application forms specify who can apply.

Use these forms to apply for specialist hearing and vision technology.

docx thumbnailApply for specialist hearing technology
DownloadDOCX117KB
docx thumbnailApply for specialist vision technology
DownloadDOCX145KB

Use this information sheet and form to apply for specialised furniture.

docx thumbnailAssistive technology info sheet: specialised seating
DownloadDOCX61KB
docx thumbnailApply for specialist furniture
DownloadDOCX128KB

Trialling assistive technology

You must trial assistive technology with a student as part of the application process.

You can use:

  • equipment that is already in the school or community
  • free software trials
  • specialised equipment requested through your ATC for trial.

Instructions on how to record trial results are set out in the application form. Most trials take 3 to 4 weeks. This can take longer if you need to trial more than one technology option.

If the trial is not successful, your team can reassess by using the new information gathered from the trial and the SETT framework. Your team may do another trial with the same equipment, different equipment, or pause your trials.

What happens after you apply

Applications are considered by us once a month. We will email a letter with our decision to your school about 2 weeks after we have considered your application.

We may decide to approve an application fully or partially. If we partially approved, we will explain why some items were not funded.

We may also ask for additional information before a decision can be made. Your application can only be continued when you provide this information, so you should send it as soon as possible.

In very rare instances an application may be declined.

Getting the technology

If the assistive technology application was approved, the letter will outline which items have been approved.

If the student was using equipment borrowed from us, they will keep this as their assistive technology. Otherwise, your school will pay for the new technology using the approved funding that we put into your school’s bank account.

This funding will be the amount quoted in your application form.

If the cost of technology changes

Sometimes, the cost of assistive technology changes from what your school originally quoted on the application form. The item originally requested may no longer be available and the closest equivalent costs more.

If this happens, you can apply to us for extra funding. You must do this within 3 months of receiving our original approval.

To apply, fill in the assistive technology variation form.

docx thumbnailAssistive technology variation form
DownloadDOCX63KB

If you are not happy with our decision

If you are not happy with our decision about your assistive technology application, or the process, you should contact your ATC first.

If you still feel your concern is not addressed, you can make a written request to your regional technology coordinator (RTC) for a review.

Reviewing your assistive technology

All assistive technology funded by us must be reviewed 6 to 12 months after your school receives it. This is to make sure the technology is working well for the student.

Schools must fill in the review form below.

docx thumbnailAssistive technology review form
DownloadDOCX69KB
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