Do a final inspection

A final inspection of the completed works must be done with the school representative and project control group members.

They must check and confirm that all areas are clean and tidy, and construction works are complete.

Identify defects in construction works

If any work is found to be incomplete, or defects are identified during the final inspection, the contractor must fix it. The time allowed for this is called the defects liability period. The length of time is stated in the contract.

If more defects are found during the liability period, the contractor must fix them. Defects found after the liability period do not have to be fixed by the contractor unless items are covered by a warranty.

Complete final documentation

At the end of the project, all final paperwork must be sent to us. We can then close the project and pay out the amount needed for the cost of the project. This is the contingency sum.

Read more information about the contingency sum.

Managing the construction stage of a school property project

The board must sign the closing forms.

From the school-led project form spreadsheet they must sign the:

• Occupancy Use Certificate, including updated site plans
• Construction Observation Certificate
• Asset update forms (these are called 'school building financial info' and 'PlantAncillSwimSite financials').

You must also include the building update form and invoices if required. The project manager sends the forms to us.

The project manager will provide the school board with:

• building and product warranties
• design documentation.

The board must keep the project file for the life of the building.

The board needs to maintain the building or product in accordance with warranties.

Council sign-off

If the project required building consent, your council must issue a Code Compliance Certificate (CCC) before anyone can use the building.

An exception is if you have a Certificate for Public Use (CPU). This permits the board to use a finished part, or all of, the building temporarily until the CCC is issued. The CPU will usually expire after 6 months.

Council requirements for school property projects

Ending the contract

When the construction is complete, you cannot keep contractors on for a later project unless this work was included in the original tender and contract.