Adult and community education staff

Adult and community education staff work in a programme of community education courses run by a board of trustees at a state or state-integrated school.

Employment agreements

Adult and community education staff in schools are covered by:

  • the Adult and Community Education (ACE) Staff in Schools’ Collective Agreement
  • an individual employment agreement, with similar terms and conditions as the collective agreement (one applies to teaching coordinators and the other to all other ACE roles).

You are covered by the collective agreement if your work is covered by this agreement and you’re a member of the New Zealand Post Primary Teachers’ Association (NZPPTA).

You need to sign an individual employment agreement if your work is covered by the collective agreement but you are not a member of the NZPPTA. The Ministry of Education develops and approves the individual employment agreement. The terms and conditions of your work are similar to the collective agreement.

We've published the Collective Agreements as PDF's and will be publishing them as web pages as soon as possible. In the meantime, if you have any queries or would like an accessible copy of these Collectives, please contact employment.relations@education.govt.nz.

Your pay

Your pay is set out in part 3 of the agreement.

Tutors

If you are a tutor, you instruct a class or course in an ACE programme. Your minimum hourly rates are set out in clause 3.1. Your pay step depends on your qualifications and experience.

Coordinators

If you are an ACE coordinator, you coordinate the ACE programme for your school. You will be either a:

  • teaching coordinator – if you are either currently employed as a teacher or were previously employed as a teacher but no longer teach at the school, or
  • non-teaching coordinator – if you are not a teaching coordinator.

Different terms and conditions apply to each category of ACE coordinator. These are set out in clauses 3.2.1 to 3.2.7.

Teaching coordinators currently working as a teacher at the school

If the ACE programme is over 201 tutor hours per year, then on top of your normal teaching salary you are eligible for:

  • a time allowance of up to five weekly teaching half-days 
  • a coordinator’s allowance of up to $5,616pa, depending on the annual tutor hours of the ACE programme at your school. You will get this allowance as long as you haven’t already been allocated a unit or 3R payment for your ACE role that is more than the coordinator’s allowance.

If the ACE programme is under 201 tutor hours per year, then you are eligible for:

  • pro-rata teaching salary (so you are paid at the same hourly rate as your teaching salary)
  • a time allowance of 25% of the annual tutor hours of the ACE programme
  • a coordinator’s allowance of up to $1,021. You will get this allowance as long as you haven’t already been allocated a unit or 3R payment for your ACE role that is more than the coordinator’s allowance.

Teaching coordinators who previously taught at the school

You may agree more generous terms with your employer, but if you don’t you are paid based on your salary when you were teaching. The time allowances set out in clause 3.2.1 of the collective agreement are a rough idea of the minimum time you would spend on the coordination duties.

You are also eligible for a coordinator’s allowance of up to $5,616pa, depending on the annual tutor hours of the ACE programme at your school. You will get this allowance as long as you aren’t receiving a unit or 3R payment for your ACE role that is more than the coordinator’s allowance.

Non-teaching coordinators

Your minimum hourly rates are set out in clause 3.2.3. You will be grade 1, 2 or 3, depending on your duties and responsibilities. The grades are explained in part 2 of the agreement.

Professional supervisors

If you are employed to assist the coordinator and your duties include assessing, guiding and coaching tutors, you are a professional supervisor.
Your minimum hourly rates are set out in clause 3.3.

Liaison assistants

If you are employed to assist the coordinator and your duties do not include assessing, guiding and coaching tutors, you are a liaison assistant.
Your minimum hourly rates are set out in clause 3.4.

Allowances

If you are a coordinator, you will be paid a coordinator’s allowance, as explained under Coordinators above.

If you are required to use your own car for work purposes, you can get an allowance under clause 5.1 of 62 cents or 47 cents per kilometre, depending on the distance travelled. 

Leave

The different types of leave you are entitled to are covered in part 4 of your collective agreement.

If you are a teaching coordinator who is currently teaching at the school, your leave provisions are covered in your teacher collective agreement.

Annual leave and holiday pay

Annual leave is covered under clause 4.2 of your agreement.

If you are employed for a fixed term for less than 12 months, or are irregularly employed (see section 28 (external link) of the Holidays Act 2003), you will be paid holiday pay of 8% of your gross earnings. This is likely to be the case if you are a tutor, liaison assistant or professional supervisor.

If you are not employed in this way, you will get 4 weeks’ annual leave each year. This would usually apply if you are a non-teaching coordinator.

Sick and bereavement leave

Sick leave and bereavement leave are covered under clause 4.3 of your agreement. This entitles you to the leave allowed in the Holidays Act 2003, although you may agree more generous terms with your employer.

You become eligible for sick leave and bereavement leave when:

  • you have worked for 6 continuous months, or
  • over 6 months you have worked on average 10 hours a week (with at least one hour every week) and at least 40 hours in total.

After that 6 months, you are entitled to 5 days’ sick leave a year, which you can carry over to a maximum of 20 days. You can use your sick leave to care for a sick family member. You also become entitled to bereavement leave.

Please check clause 4.3 for extra information that covers different circumstances.

Parental leave

Parental leave is granted by the Parental Leave and Employment Protection Act 1987 (external link) . It applies to a birth mother, their partner/spouse and people who adopt a child aged under 6.

Parental leave covers 4 types of leave.

  • Maternity leave – mothers can get up to 18 weeks off work from around the time of birth or from the time you start caring for an adopted child.
  • Partner/paternity leave – if your partner has had a baby or you have adopted a child together, you can take up to 2 weeks off.
  • Extended leave – you may be able to extend your maternity leave for an extra 52 weeks.
  • Special leave – pregnant woman can have up to 10 days’ pregnancy related leave.

You need to apply to your employer before taking parental leave. The usual notice required is 3 months but this can be reduced in some circumstances, such as if an adoption is arranged in a short time. The Ministry of Business, Innovation and Employment (external link) website explains how to apply for parental leave.

Parental leave payment

If you qualify for the parental leave payment, it is paid through Inland Revenue, so you need to apply for this payment and your school must confirm that you are entitled to parental leave. The Ministry of Business, Innovation and Employment (external link) website explains how to apply for parental leave payments.

If you work part time, the Ministry of Business, Innovation and Employment website (external link)  can help you work out your parental leave payment.

 

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