Verification process for Ongoing Resourcing Scheme (ORS)

When an application is made for Ongoing Resourcing Scheme (ORS) funding, it goes to a team of verifiers who follow a verification process.

About the verifiers for ORS

Ministry’s ORS verifiers are experienced in learning support in the early childhood, primary and secondary education sectors. Each verifier also has additional expertise in a particular area of learning support.

Verifiers work to high professional standards. To make sure their decisions about eligibility are impartial, each verifier works from a separate location. They report to the Ministry’s Manager of Assurance and Eligibility.

The ORS verification process for Early Childhood and Schools applications

Verifiers consider the information in an ORS application against the ORS criteria, applying them consistently regardless of where the child is to attend, or attends, school.

The verification process usually takes fifteen working days, but can be longer if the verifiers request more information to help them make a decision, or at peak period times.

Once the verifiers make a decision, a letter is sent to the parents/whānau or caregiver and the early intervention centre or school.

Steps in the verification process

  1. 3 verifiers independently consider each application.
  2. Each verifier records their independent decision. The 3 verifiers then discuss the application and make a unanimous decision.
  3. The verifiers record the consensus decision on a national database and advise the educator and the parents/whānau or caregiver of the outcome of their application in writing.
  4. If the verifiers don’t have enough information to reach a decision, they ask the educator to provide more information.
  5. When the information is received the decision process is repeated with each verifier independently considering the additional information.

If the 3 verifiers are unable to reach agreement, the application is considered independently by the full panel of available verifiers.

The ORS verification process for Early Childhood very high needs applications

Verifiers consider the information in an ORS application against the ORS criteria, applying them consistently regardless of where the child is to attend school.

The verification process usually takes fifteen working days but can be longer at peak period times.

Steps in the verification process

  1. The full panel of available verifiers independently consider the application.
  2. Each verifier records their independent decision. The panel of verifiers then discuss the application and make a unanimous decision.
  3. The verifiers record the consensus decision on a national database.
  4. When a child is verified Very High a letter is sent to the parents and the early intervention centre and school (if provided).
  5. When the information provided in the application form doesn’t indicate a child meets ORS at the Very High level but there is sufficient information in the application to include the child at the High needs status:

a)   The child will be verified High

b)   If the team still considers the child meets the Very High criterion the parents may request the completion of a full Early Childhood application

  1. When the information provided in the application form doesn’t indicate a child meets ORS at the Very High level and there is sufficient information in the application to include the child at High needs status:

a)   The child will not be ORS verified

b)   If the team still considers the child meets the Very High criterion the parents may request the completion of a full Early Childhood application

Note: observation visits are not available for applications completed on the Early Childhood very high needs application.

Observation visits

If verifiers are unable to reach a decision on the basis of all application/s for a student or child, an Individual Observation visit by 2 verifiers to the early childhood centre or school may be undertaken.

These 2 verifiers will then report their observations and any findings from reviewing documentation to the other verifiers. After that, the decision process is repeated and the verifiers' report is included as part of the information about the child or student's needs.

Find out more about how Observation visits are carried out.

Observation process for ORS(external link)

Further information

Review or appeal processes for ORS(external link)

Criteria for ORS(external link)

 

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