Checking visit process for Ongoing Resourcing Scheme (ORS)
ORS verifiers may visit early childhood centres and schools to check ORS applications. They do this to make sure eligibility decisions for ORS are made consistently. Checking visits help ORS verifiers to make sure students with similar needs get similar outcomes when they apply for ORS, no matter what education setting they are in.
About ORS checking visits
The Ministry’s Manager Assurance and Eligibility selects successful and unsuccessful applications processed during a set period of time under a particular criterion.
The verifiers work in pairs and arrange visits to early childhood centres and schools.
The brief visit provides an opportunity for verifiers to:
- view all available documentation and match it for accuracy with the written application
- observe the child or student in their educational programme to note their learning achievements, learning dispositions and key competencies in context
- gather any new relevant information
- meet educators and parents or caregivers in person.
Pairs of verifiers report details of each visit to the full panel of verifiers. They collate and review the information to determine whether verifiers are consistently applying the criterion.
What happens after a checking visit
The Manager Assurance and Eligibility writes to thank early childhood centres and schools for their cooperation and provides feedback about the consistency of the verification process.
Where the verifiers consider they made an error of judgement in the original decision the manager will provide the following advice:
- If the child or student is in ORS and doesn't appear to meet a criterion, the educator is advised that the student shouldn't be used as a marker for other applications.
- If the child or student appears to meet a criterion and isn't in ORS, the educator is given information about the type of information to include in a request for a review or a new application.
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