Apply for Ongoing Resourcing Scheme (ORS)

Apply for ORS funding for students with high or very high ongoing needs for learning support.

A collaborative process

The application for ORS funding is a collaborative effort between parents/whānau, educators and the team around the child. Applicants (educators or key workers) need to apply at the right time, have a wide range of information about the child or student’s learning support needs, and choose the right ORS application form.

When to apply for ORS

For young children, it’s best to apply 3-4 months before they go to school. For school students, you can apply at any time.

Applications for ORS can be made for children and students who are:

  • in transition to school from an early intervention programme
  • 5-6 years old with little or no involvement in early childhood education
  • identified as having a significant rise in their level of need
  • recent or intending immigrants to New Zealand
  • returning with their families/whānau from overseas.

If a student's ORS application was unsuccessful and their circumstances change significantly or you have new information relating to their eligibility, if it is:

  • within 6 months of the application being submitted you can request a review
  • over 6 months since the application was submitted you can submit a new application

What information you need to fill out the form

To fill out an ORS application form, you need to gather information about the child or student’s learning support needs. This information should come from parents/whānau or caregivers, specialists, teachers and others that know the child or student well. Draw the information from as wide a range of assessments as possible. A specific diagnosis isn't needed before you apply.

An application can include information from a hearing, vision or medical report, if it’s relevant to the application.

An ORS application needs to give a clear and accurate picture of the child or student’s learning support needs, and show how they meet one or more of the ORS criteria.

ORS criteria(external link)

Read the ORS Guidelines before you start the application process and for guidance as you complete the application.

ORS Guidelines(external link) [DOCX. 172 KB]

Find out what happens after you submit an application.

Verification process for ORS(external link)

Help to choose the right ORS application form

ORS has 3 types of forms. Use the following information to help you choose the right one.

Early Childhood form (in English and Māori)

For children it’s best to apply 3 - 4 months before they enrol at school. They should be at least 4 years 8 months old. They may be making transition visits to a school, but not officially on a school roll.

The Early Childhood form can be used for high and very high needs. Use the Early Childhood form if you are uncertain about the child clearly meeting one of the very high criterion. If an application is made for very high needs and the child is verified high a letter will be provided explaining the verifiers’ decision.

The educator who completes the form is usually an early intervention teacher (EIT) or other early intervention team member, or a registered early childhood teacher.

Early childhood ORS application form [DOCX, 60 KB] [DOC. 117 KB]

Kōhungahunga Te Pukatono ORS [DOCX, 59 KB][DOC. 102 KB]

Early Childhood for very high needs forms (English only)

The Early Childhood application for very high needs forms are for children (from 4 years 6 months) who clearly have very high needs. These forms are not for children who are already at school.

If you are uncertain about the child clearly meeting one of the very high criteria then you should use the full Early Childhood application form.

An early intervention specialist should complete the form with the parent/whānau or caregivers, the early childhood teacher and professionals providing support to the child.

When the information provided in the application form doesn’t indicate a child meets ORS at the Very High level but there is sufficient information in the application to include the child at High needs status the child will be verified high.

  • A letter will be sent to the educator. As the Early Childhood for very high needs application should only be used for children who clearly have very high needs when a child is verified high the letter provided will not explain the verifiers’ decision
    • All other copies of the letter including the parent and school (if provided on the application) will also be sent to the educator.
    • The educator will need to discuss the decision with the parent and give them their copy of the letter.

When the information provided in the application form doesn’t indicate a child meets ORS at the Very High level and there is insufficient information in the application to include the child at High needs status the child will not be ORS verified.

  • A letter will be sent to the educator. As the Early Childhood for very high needs application should only be used for children who clearly have very high needs when a child is not ORS verified the letter provided will not explain the verifiers’ decision
    • All other copies of the letter including the parent and school (if provided on the application) will also be sent to the educator.
    • The educator will need to discuss the decision with the parent and give them their copy of the letter.

Note: individual observation visits are not available for applications completed on the Early Childhood for very high needs application. There are 6 forms, 1 for each criterion or sub-criterion at the very high needs level. Select the form that corresponds with the child’s greatest area of need.

ORS application form – Early Childhood Very High Needs Criterion 1 Learning [DOCX, 58 KB] [DOC. 104 KB]

ORS application form – Early Childhood Very High Needs Criterion 2.1 Hearing [DOCX, 57 KB] [DOC. 101 KB]

ORS application form - Early Childhood Very High Needs  Criterion 2.2 Hearing [DOCX, 57 KB] [DOC. 100 KB]

ORS application form - Early Childhood Very High Needs Criterion 2.3 Vision [DOCX, 57 KB] [DOC. 100 KB]

ORS application form - Early Childhood Very High Needs Criterion 3 Physical [DOCX, 58 KB] [DOC. 104 KB]

ORS application form Early Childhood Very High Needs Criterion 4 Language use and social communication [DOCX, 58 KB] [DOC. 105 KB]

School and kura form (in English and Māori)

For students enrolled at and attending school and kura.

The educator who completes the form is usually a class teacher or Special Education Needs Coordinator (SENCO).

ORS application form - School [DOCX, 60 KB] [DOC. 119 KB]

ORS Pukatono Kura [DOCX, 61 KB] [DOC. 113 KB]

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