Submitting your documents

Before submitting

  • Use Microsoft Office products to create your planning and reporting documents. If this isn't possible save your documents (eg Google docs) in a Microsoft Office format (eg .docx or .xlsx).
  • All documents must be 22MB or less to be successfully uploaded to the School Data Portal.
  • Make sure you have an education sector logon  (ESL) so that you can access the School Data Portal.

Charters and analysis of variance

Charters and analysis of variance must be submitted in either .doc or .PDF format through the School Data Portal

Go to the charter overview and download the optional template 

Go to the analysis of variance overview to download the optional template

National Standards reporting

National Standards NAG2A(b) commentary

This must be completed using the prescribed template and submitted through the School Data Portal.

National Standards NAG2A(c) data

Use your Student Management System (SMS) to send us your National Standards NAG2A(c) data directly by using the push button functionality. If your SMS does not have this function, extract your data as a .csv file and submit this to the Ministry through the School Data Portal.

If you need support with using your SMS contact your SMS provider.

If you don't use a student management system (SMS)

Schools that don't use an SMS to manage their student achievement information must complete the prescribed Excel template and submit this through the School Data Portal as an .xls file.

Go to the NAG2A reporting information and templates

Ngā Whanaketanga Rumaki Māori reporting

Ngā Whanaketanga Rumaki Māori NAG2A(b) commentary and NAG2A(c) data

These must be completed and submitted using the online tool Te Waharoa Ararau. Guidance, support and access to the tool are from the Te Waharoa Ararau

Help with submitting your documents

Download our guidance for submitting your planning and reporting documents using the School Data Portal [DOCX, 764 KB].

Help with logging into the School Data Portal

Go to Support for logging into the Portal.
You can also contact the Education Service Desk on 0800 422 599 or for help logging in.

Your Education Advisor from your local Ministry Office can also help with submitting your documents.

Last reviewed: Has this been useful? Give us your feedback