Reading recovery travel reimbursements

Cluster-based reading recovery teachers can claim reimbursement from the school for reading recovery-related travel, according to the requirements below. The board of the base school of the reading recovery cluster is then eligible to claim reimbursement from the Ministry for this cost.

Teachers eligible for travel reimbursement

In many rural and some urban schools, a teacher (full- or part-time) on the staff of one school travels during the school day to nearby schools to deliver a reading recovery programme. Where this arrangement is approved by the Ministry and coordinated by reading recovery tutors, it is known as a reading recovery cluster or network. The teacher can claim travel reimbursement.

When not to pay reimbursement

A teacher may be employed separately by 2 or more boards as a reading recovery teacher, rather than by the board of a base school in an approved cluster. In this case, the teacher holds 2 or more part-time teaching positions and is responsible for their own transport arrangements to and from each school. They are not eligible for reading recovery-related travel reimbursement.

As with all other teachers, reading recovery cluster teachers are responsible for travel from home to the first place where they teach, and from the last place they teach to home, whether this is the base school or not. Where a reading recovery cluster teacher is not required to return to the base school to teach at the end of the day, mileage back to the base school cannot be claimed.

Seeking approval for exceptions to policy

There may be circumstances where the Ministry may, at its discretion, approve limited reimbursement of travel expenses from a reading recovery cluster teacher’s home to the first place they teach, and/or from the last place they teach to home. However, this will only be when the reading recovery cluster teacher is required to begin or end the day in a school other than their base school and there are compelling reasons why approval is given. Such reasons may be to best use a teacher’s teaching time, or there may be local approved circumstances.

In these cases, you must get approval from the local Ministry office before seeking approval from the Resourcing Division.

The rate for travel reimbursement

Travel is reimbursed at the ‘Expenses Incurred in Use of Private Vehicle’ rate specified in the Primary Teachers’ Collective Agreement.

As with all other teachers, reading recovery teachers are responsible for travel from home to the first place of teaching duties and from the last place of teaching duties to home, whether this is the base school or not.

Claims and payments procedure

The following steps outline the process for reading recovery cluster teachers to claim and receive reimbursement and for boards to receive reimbursement for travel payments.

Step 1 The reading recovery cluster teacher keeps a log of daily travel.
Step 2

At the end of each term, the teacher completes a Claim for Reimbursement of Reading Recovery Travel Expenses Form.
Download the Reading Recovery Travel Expenses Form [DOC, 79 KB]

Step 3 The teacher gives their completed form and a copy of their daily travel log to the reading recovery tutor for checking and initialling.
Step 4 The tutor confirms the claim as correct, and forwards the reimbursement form to the reading recovery coordinator at their local Ministry office for their provisional approval.
Step 5 The local Ministry office sends the claim to the principal of the base school for approval and payment.
Step 6 The school pays the reading recovery cluster teacher’s travel expenses from the base school’s operational funding.
Step 7 The teacher signs the receipt part of the claim form to acknowledge payment.
Step 8 The principal of the base school may then submit a claim for the reimbursement of the travel payment.
Step 9 Send the claim to the Resourcing Division who will then reimburse the base school. You can send it to the address on the form, or scan and email it to resourcing@education.govt.nz.

Final date for claims

The final date for processing claims for each school term is the end of the following term.

For example, claims for travel during term one, 2015 must be submitted to the Resourcing Division by the end of term 2. Make sure your administration processes allow you to meet the deadline.

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