Additional relief teacher funding for sports and cultural leave

The funding pool for additional relief teacher funding for sports and cultural leave is limited and the funding is only available under certain circumstances. We encourage you to read the conditions and exclusions carefully before applying and to contact us for help.

The board’s responsibilities when granting leave

The board of trustees is responsible for all decisions about granting leave, with or without pay, to teachers. When you consider leave requests, you must follow the appropriate provisions of the relevant collective employment agreement.

We don’t approve or decline leave requests for teachers, and we don’t decide if leave is to be granted with or without pay.

For advice related to employment, go to New Zealand School Trustees Association (external link) (NZSTA).

Limits of additional relief teacher funding for sports and cultural leave

Funding coverage

In some cases, additional relief teacher funding for sports and cultural leave funding won’t cover the entire period of leave the board of trustees grants, or that a teacher requests.

Maximum number of days and payment basis

Funding for a teacher’s absence due to sports or cultural leave is limited to a maximum of 20 school days in any one school year.

Additional relief teacher funding for sports and cultural leave is:

  • paid on a 5-day basis
  • not available during weekends or school holidays.

Note that the 8-day rule that applies to additional relief teacher funding for sick leave doesn’t apply to this funding.

Payment in advance — your obligation

We may approve and pay funding in advance of an event, on the condition that, if the event is cancelled or the teacher can’t fulfil their commitments to the event, the funding is returned to us. Please contact us if this happens.

Eligibility conditions for additional relief teacher funding for sports leave

To be approved for funding, a teacher must meet all of the following eligibility conditions. If any of the exclusions for any of the conditions apply, funding will not be approved.

You need to read both the exclusions listed beneath the following conditions and the exclusions listed in what sports and cultural leave funding is not available for.

The sport must be a current accredited sport for competition in the Olympic Games or Commonwealth Games.

The lists of current accredited sports for competition in the Olympic Games and Commonwealth Games are determined by the International Olympic Committee (IOC) and Commonwealth Games Federation respectively.

You must check these lists before you apply for funding:

www.olympic.org/sports (external link)
www.thecgf.com/sports/default.asp (external link)

If you’ve checked the lists and are still not sure about eligibility, contact us for help.

Exclusions

Additional relief teacher funding is not available for any other sport lists, or any other IOC and Commonwealth Games Federation recognised sport lists.

The sport must be formally constituted and recognised by a national organising body that conducts regular tournaments in the sport.

Check the relevant website of the New Zealand sporting body that is representing the event to find out if they are the national organising body for the sport in New Zealand.

The teacher must be competing in an international event (as an individual or team member) and representing New Zealand at a national level.

Exclusions

This condition excludes:

  • a teacher representing a country other than New Zealand
  • events in which the teacher is participating as an individual or a member of a team representing a city, area, region, or island (North or South) of New Zealand
  • events that take place in New Zealand (unless it is an international event and the other conditions are met and no exclusions apply).

The teacher must be an eligible participant.

An eligible participant is a competitor or recognised accredited official. Recognised accredited officials are coaches, managers, necessary escorts for youth teams, umpires, referees and interpreters.

Exclusions

This condition excludes selectors, touch judges, assistant referees, timekeepers, other escorts and non-coaching analysts.

The competition must be open to all age groups.

The competition must be open to all age groups. The only exception is nationally selected school, or school-aged youth teams, where the accompanying teacher is an accredited recognised official, and the event meets all other conditions.

Exclusions

This condition excludes events that are selected, competed or awarded solely in age restricted categories or limited to a specific age group only, unless it can be clearly established by the national body that the selection process and the event is ‘open to all age groups’ despite being run in age grouped heats.

Selection for the event must have been made on a national basis.

Selection must be on a national basis, normally by means of ‘open’ national competition, not by invitation or appointment.

Exclusions

This condition excludes all events where the selection has been limited to a city, area, region, or island (North or South) of New Zealand.

More sports leave exclusions

Remember to also check the exclusions listed under what sports and cultural leave funding is not available for.

Funding coverage

Any funding approved is provided for the actual days of international-level competition during any tour. In some cases, this won’t be the same number of days of the actual tour, or the same number of days of leave that the teacher has applied to you for.

Eligibility conditions for additional relief teacher funding for cultural leave

To be approved for funding, a teacher must meet all of the following eligibility conditions. If any of the exclusions for any of the conditions apply, funding will not be approved.

You need to read both the exclusions listed beneath the following conditions and in what sports and cultural leave funding is not available for.

The cultural event must be a significant event in an international context.

The activity must be a significant event in an international context. Normally for additional relief teacher funding for cultural leave, an event will take the form of an artistic or cultural performance, competition or exhibition. However, the activity is not limited to these specific event types, and other related ‘activities’ are considered in terms of their significance in an international context.

The activity must meet all of the other conditions for cultural leave.

The cultural event must be organised by a national body.

The event must be arranged by a recognised national body and selected on a national basis.

Exclusions

This condition excludes all events where the selection has been limited to a city, area, region, or island (North or South) of New Zealand.

The event must lead to considerable public relations benefits for New Zealand.

Go to documentation to include with an application for what we need to see as evidence that this is the case.

More cultural leave exclusions

Remember to also check the exclusions listed in the following section: ‘What sports and cultural leave funding is not available for’. 

What sports and cultural leave funding is not available for

The following exclusions apply to additional relief teacher funding for both sports and cultural leave.

Funding is not available for any event that falls under the exclusions listed below, even if the event meets the eligibility conditions for both sports and cultural leave.

Inter-provincial and national events in New Zealand or other countries are not funded.

No funding is provided when a board of trustees grants leave with pay for inter-provincial, inter-state or national events taking place in New Zealand or in other countries.

This includes any events where ‘New Zealand’ is competing against a city, area, region, or state of another country either in New Zealand or that country.

Events where no competition takes place are not funded.

No funding is available for events where competition does not take place (except where stated in the cultural leave conditions). This includes:

  • business, board or service organisation meetings, conferences, conventions, forums or any similar ‘meeting for discussion’ event
  • professional development or study, here in New Zealand or overseas.

Training and build-up events are not funded.

Additional relief teacher funding is not available for:

  • coaching sessions 
  • sports training 
  • training camps 
  • sports practice 
  • rehearsals 
  • performance practices or other training or practice activities 
  • qualifying events 
  • time trials 
  • build-up events 
  • preliminary competitions 
  • preparatory events or other related events.

These exclusions apply to activities or events in New Zealand or overseas.

Events in which teachers are representing other countries are not funded.

No funding is available for an event where the teacher is representing a country other than New Zealand.

Events for which teachers are to receive fees or other remuneration are not funded.

No funding is provided when a board of trustees grants leave with pay for teachers who are also receiving significant fees and other remuneration for their participation or services in the event.

How to apply for additional relief teacher funding for sports and cultural leave

We strongly recommend that the board of trustees makes any application for this funding in advance. If you grant leave with pay to a teacher for a sporting or cultural event and then find the application doesn’t meet the requirements for additional relief teacher funding, the board of trustees will have to fund the entire period of absence. Remember that even if funding is approved, it still might not cover the entire period of absence.

Documentation to include with an application

An application must include supporting documentation from the relevant national organising body.

It must be on the national body’s official letterhead and detail:

  • the international event (event name, teams competing, etc) 
  • the nature of the teacher's participation (competitor, accredited official) and the level at which any competition will take place 
  • a detailed itinerary of the planned tour that includes: 
    • the dates of the international event
    • the dates of any ‘in person’ registration for the international event
    • planned travel dates
    • any other related activities (training days, rehearsals, etc)
  • the basis on which selection has been made (invitation or national competition) and documented evidence of the selection 
  • public relations benefits for New Zealand for cultural leave 
  • whether fees (or other remuneration) are being paid for the teacher’s participation or services 
  • any other relevant details related to the conditions set out above.

How travel days are applied to the event dates for funding

For additional relief teacher funding for both sports and cultural leave, we provide a standard travel period for necessary travel based on the quickest method of travel for specified regions.

Travel is paid on each side of the event dates that have been approved to receive additional relief teacher funding. Travel days are limited to school days only.

The maximum days of funding provided for necessary travel for international events in different countries are listed in the following table.

Note: These days are only applicable if they are school days.

RegionNumber of days
New Zealand or Australia and the Pacific region one day each side of the approved event dates
Asia, North and South America 2 days each side of the approved event dates
Other regions (UK, Europe, Africa and the Middle East) 3 days each side of the approved event dates

Apply for additional relief teacher funding for sports and cultural leave 

Contact us for help

Resourcing

Phone: +64 4 463 8383
Email: resourcing@education.govt.nz

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