All-of-Government (AoG) contracts

Why pay more, when you can pay less?

Hundreds of schools have joined one or more AoG contracts, some are saving between 20-40% on the Office Supplies contract, alone. Schools are saving through their collective buying power with government agencies and local authorities.

Craig from Wellington East Girls’ College says “At first it can be daunting, but once you’ve joined one, you are essentially replicating the same process”. See how he saved money and time with AoG contracts. 

 


Video transcript

CRAIG McWILLIAM

When you’re buying things that you need and you’re buying them cheaper, means that you can spend it where you want to be spending money, on delivering better education outcomes.

JAN BARNETT

There is 18 of these all-of-government contracts but 10 of them are really the ones that we see are a good fit for the schools and those savings can vary anything from 6% right through to around about that sort of 45%.

CRAIG

We kind of got addicted once we got into it. So we’ve joined the Office Supplies, we’ve joined Rental Cars, we’ve joined Travel Management Services. We’ve joined Electricity just recently, which is exciting.

JAN

There’s 800 schools that are currently signed onto one or more contracts. With the Office Supplies contract there is actually 570 today that are signed to that one. So yeah absolutely the office supplies one is a good one to start with.

CRAIG

We used to purchase quite a number of pallets of paper at once to be able to secure good savings. Now we can get the same price as what we were having to purchase pallets of paper for just one single ream. And what’s that meant is that we’ve got lots of space, we don’t have to order in bulk and that helps for cash flows and people like me like that.

I think it’s also easy once you’ve done one all-of-government contract. So if you haven’t done one before it’s a little bit daunting there’s some big paper work to go and sign and look through, but once you’ve figured that out joining up to other contracts is essentially the same process.  And so replicating that has worked really well across the schools.

JAN

And it does mean that the money that they’re saving here they can use it obviously somewhere else for the student’s needs. It may not necessarily be with procurement, it might be for their learning.

What is an AoG contract

AoG contracts (external link) are developed and managed by New Zealand Government Procurement for selected common goods or services purchased across government. Schools participating in AoG contracts save money by leveraging the collective purchasing power of government. Schools also save time, effort and cost because they don't need to go through a full procurement process of their own.

How to join

All state and state integrated schools are eligible and joining is free.

Information on the contracts can be found on the New Zealand Government Procurement (external link) website. An account is needed to access commercially sensitive information such as pricing, contract documents and supplier information. You will need a RealMe login to set this up. If your school hasn’t already completed a Non-Disclosure Agreement, you will be sent a form to complete as part of the account creation process.

You can request a 'cost saving analysis' from any of the nominated suppliers listed on the contracts you are interested in participating in. This will show you how much your school will save before deciding to join a contract.  

When you are ready to join, email procurement@mbie.govt.nz. You will be sent a Letter of Accession for your Principal to sign.

Already sorted? Login to Realme (external link) and get started

How purchasing works

Once you have signed up to a contract, you are required to purchase related goods and services scoped within that contract. For out of scope items, you are free to purchase them elsewhere.

About leasing

Signing up to an AoG contract does not affect your school leasing arrangements. However, you will need to contact procurement@mbie.govt.nz to arrange for a third party agreement with your leasing provider.

Not ready to join yet?

Check out the average savings across these common contracts used by schools.

Each icon will take you directly to procurement.govt.nz where you can find out about the features and benefits of each contract category. 

More information

For general enquiries or more information, email the team at New Zealand Government Procurement, procurement@mbie.govt.nz or visit their website procurement.govt.nz (external link) .

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