Integrated schools property planning
Integrated schools must have long-term property plans that coordinate capital, maintenance and development projects. Integrated schools can choose to follow the Ministry’s 10 Year Property Plan (10YPP) process, which includes updating a Condition Assessment each year.
Planning for integrated school property
Proprietors and their boards of trustees should work together to plan how they will spend the maintenance and capital funding provided by the Ministry.
Having a long-term property plan that coordinates capital development and maintenance spending will make best use of both funding sources.
Maintenance plans: Every year, boards must prepare and deliver to their proprietor a rolling 10-year maintenance plan to assure the proprietor they are meeting their maintenance obligations.
Capital development plans: The Ministry provides Policy One funding to proprietors to modernise and upgrade their integrated property. Proprietors, in consultation with their boards of trustees, must prepare a rolling 10-year capital development plan showing how this funding will be spent.
Preparing a 10 Year Property Plan (10YPP) as an integrated school
Proprietors, with their boards of trustees, can choose to follow our 10YPP process for their maintenance and capital planning for their integrated property. It is mandatory for state non-integrated schools but currently optional for integrated schools.
Using our 10YPP process means:
- using the WebFM MPlan system (Ministry’s condition assessment tool) when carrying out a Condition Assessment
- using the Ministry’s cost thresholds (minimum work costs)
- engaging appropriately trained and qualified project managers – integrated schools can currently decide whether to use a trained 10YPP Consultant
- sourcing all school and related data electronically from our Property Management System (Helios).
Integrated schools must update their Condition Assessment and 10YPP annually, as required for Policy One funding. We may audit Condition Assessments to check that they meet our requirements.
More about Condition Assessments in the 10YPP: Step 2: Develop a Condition Assessment of your buildings and services
Using APIS Coordinators
The Association of Proprietors of Integrated Schools (APIS) can support integrated schools developing their 10YPPs. Participating APIS members have agreed to nominate an integrated schools’ MPlan Coordinator to:
- coordinate with the Ministry to keep APIS members up to date on the Condition Assessment policy and systems and on any training programmes
- administer and control all APIS users, including their access to MPlan.
The APIS participating proprietor and/or school property manager will:
- implement the Condition Assessment methodology for their school(s)
- regularly review and check Condition Assessment data quality and updates
- support and/or participate in any audits of Condition Assessments to check they comply with Ministry requirements
- coordinate with the Ministry in the ongoing delivery of schools’ Condition Assessments.
Data coding specific to integrated schools
Integrated schools should use the following integrated specific asset coding:
- asset class = APIS
- sub-asset class = APIS proprietor, for example, Bishop of Auckland Schools or NZ Christian Proprietors Trust
- facility name = individual school name as used in our PMIS
- facility code = Helios school code
- building = Helios building name and code
- other related Helios data such as year built, age, square metres available from PMIS.
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