Project management panels
The Ministry has created a range of Project Management Panels from which boards of trustees can select a project manager to deliver required services. Depending on the services required you have a number of options for which panel to use to engage a project manager.
Procuring a project manager
A project manager must be nominated for all school property projects. As a board of trustees, you must engage a professional project manager if your project needs building consent. See Project manager engagement for full details. We recommend you engage a project manager from one of the panels.
Establishment of the panels
The panels have been established through a robust procurement process in line with Government rules and regulations. Selection criteria for the panels included experience and qualifications as well as references and understanding of health and safety requirements. A key aim of the panels is to improve the quality of services that schools receive.
Deciding which panel to use
There are different panels for minor services and major services.
Value of individual construction/capital project
Up to $500K
Project Management - Major Services [XLS, 646 KB] (3 sub panels)
$500K to $2 million
$2 million to $10 million
$10 million plus
Due to the range of project values, risk and complexity of school projects we created 2 panels to reflect the different requirements (skills, qualifications and experience) of suppliers to provide these services.
To help you decide which panel to use follow this flow chart:
If you have trouble using the databases in the Project Management Panels, email email@example.com.
Getting quotes using the Project Management Minor Panel
Where the total service fee is less than $50,000, you must obtain at least one quote from a supplier on the list.
Where the total service fee is greater than $50,000 you must obtain at least 3 quotes from a supplier on the list.
However, to get a good comparison we recommend you obtain a minimum of 3 quotes whenever engaging a project manager.
Send your Project Management Minor Services Request for Quote (RFQ) [DOC, 691 KB] documentation to the suppliers you selected to quote. The documentation must contain:
- the Project Management Minor Services Specification [DOC, 272 KB].
- the Project Management Minor Services Form of Agreement [DOC, 292 KB]
- MOE Short Form Model Conditions of Engagement [PDF, 130 KB] (included in the RFQ).
Note: Your supplier can also tender to be your 10 Year Property Plan (10YPP) Consultant if they are on the 10YPP Consultant panel for that region. But they must go through a separate procurement process and have a separate contract for this work.
Getting quotes using the Project Management Major Services Panel
Once you have decided which sub-panel to use identify the suppliers which you intend to request quotes from. Contact your local Ministry property advisor if you need help to choose which suppliers you should ask to quote.
When using this panel you must obtain at least 3 quotes from a supplier on the list.
Send your Project Management Major Services Request for Quote (RFQ) [DOC, 1.5 MB] documentation to the suppliers you selected to quote. The documentation must contain:
- the Project Management Major Services Specification and supporting documents. (included in the RFQ).
- the Ministry Form of Agreement for Consultancy Services [DOC, 170 KB]
- the Ministry Conditions of Contract for Consultancy Services [PDF, 626 KB] and the Ministry Special Conditions [PDF, 389 KB] (included in the RFQ).
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