During a school property project
As soon as you as the board of trustees have a project manager on board, they can help with some of these steps to manage the project.
- Giving board approval at various stages of the project
- Keeping people at the school safe while the project is underway
- Getting local council sign-off before using a new building
- Continuing to manage any potential conflicts of interest that may arise
For the project managers role, see Role of the project manager in school property projects.
As a board of trustees, you will need to give approval at various stages of the project. This may involve a full board meeting or approval by your delegate.
The approval stages includes:
- approving the project brief.
- approving the procurement plan and tender documents.
- signing contracts for consultant engagement.
- signing off on the designs.
- approving any variations, for example in the material used or design changes.
- approving payments.
Working with the design team
Your school representative will need to work with the design team at each stage of plan development to make sure they understand your vision for the project and the design meets your educational goals.
As a board of trustees you have a duty to keep your staff and student’s safe at all times. This is your legal responsibility under the Health and Safety in Employment Act 1992.
Your project manager will help you meet your responsibilities by managing the day-to-day health and safety hazards during a project, including:
- keeping the construction site isolated from students and staff
- managing safe access of vehicles and materials
- using safe building materials
- managing contractors.
The project manager should meet regularly with you to report on and discuss safety issues.
Find out more about your health and safety responsibilities on the WorkSafe website.
If your project required building consent, you can't start using the new building until the local council has issued a code compliance certificate, or your project manager has already arranged a certificate for public use.
Be aware that you could be fined up to $200,000 a day for each day you allow anyone to use the building without a code compliance certificate.
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