Guide to using ENROL

ENROL is a register of student enrolments. It lets schools update enrolments as students enrol, change schools or leave the school system.

All schools must use it.

Licensing Criteria Cover

Stand-downs and suspensions

You must submit all stand-down and suspension forms through ENROL.

  • When a student is stood-down
      1. Click 'Find a Student' on the toolbar.
      2. Enter the student's details and click 'Find a Student'.
      3. Select the student.
      4. On the 'Student Details' screen, click 'Stand-down & Suspensions'.
      5. Check the number of days the student has been stood-down during the year (maximum is 5 days per term and 10 per year).
      6. Click 'Advice of Stand-down' and fill in the form.
      7. Check the information and click 'Submit'.
      8. The 'Stand-down & Suspensions Details' screen is displayed. Click on the print icon to print a copy.

      To cancel a stand-down

      If you make a mistake you can cancel the stand-down.

      1. Click 'Cancel' on the 'Stand-down & Suspension Details' screen.
      2. Select the reason for the cancellation from the drop-down menu.
      3. Click 'Submit'.
  • Lifting a stand-down
      1. Click 'Find a Student' on the toolbar.
      2. Enter the student's details and click 'Find a Student'.
      3. Select the student.
      4. In the 'Student Details' screen, click 'Stand-down & Suspensions'.
      5. Click 'Advice of Lifting Stand-down' and fill in the form.
      6. Check the information and click 'Submit'.
      7. The 'Stand-down & Suspensions Details' screen is displayed. Print a copy for your records.
  • When a student is suspended
      1. Click 'Find a Student' on the toolbar.
      2. Enter the student's details and click 'Find a Student'.
      3. Select the student.
      4. In the 'Student Details' screen, click 'Stand-down & Suspensions'.
      5. Click 'Advice of Suspension' and fill in the form.
      6. Check the information and click 'Submit'.
      7. The 'Stand-down & Suspensions Details' screen is displayed. Print a copy for your records.

      To cancel a suspension

      If you make a mistake you can cancel the suspension.

      1. Click 'Cancel' on the 'Stand-down & Suspension Details' screen.
      2. Select the reason for the cancellation from the drop-down menu.
      3. Click 'Submit'.
  • When a board of trustees (BOT) makes a decision about a suspended student
    • When a BOT makes a decision about a suspended student, process this in ENROL.

      1. Click 'Find a Student' on the toolbar.
      2. Enter the student's details and click 'Find a Student'.
      3. Select the student.
      4. In the 'Student Details' screen, click 'Stand-down & Suspensions'.
      5. Click 'Advice of BOT decision' and fill in the form.
      6. Check the information and click 'Submit'.
      7. The 'Stand-down & Suspensions Details' screen is displayed. Print a copy for your records.
  • When a BOT decides to lift or extend a suspension
      1. Click 'Find a Student' on the toolbar.
      2. Enter the student's details and click 'Find a Student'.
      3. Select the student.
      4. In the 'Student Details' screen, click 'Stand-down & Suspensions'.
      5. Click 'Advice of BOT reconsideration' and fill in the form.
      6. Check the information and click 'Submit'.
      7. The 'Stand-down & Suspensions Details' screen is displayed. Print a copy for your records.

      To cancel recording a BOT decision

      If you make a mistake, you can cancel the record.

      1. Click 'Cancel' on the 'Stand-down & Suspension Details' screen.
      2. Select the reason for the cancellation from the drop-down menu.
      3. Click 'Submit'.
  • Excluding a student
    • If a decision is made to exclude a student, process this in ENROL.

      Note that you must not withdraw an excluded student. You can only withdraw an excluded student if another school makes a pending enrolment or if the student is to turn 16 the next day.

      1. Click 'Find a Student' on the toolbar.
      2. Enter the student's details and click 'Find a Student'.
      3. Select the student.
      4. In the 'Student Details' screen, click 'Stand-down & Suspensions'.
      5. Click 'Notification following exclusion' and fill in the form.
      6. Enter the student's return date or tick 'Unable to find other school for excluded student'.
      7. Add the details of the schools who were contacted and who declined the student.
      8. Check the information and click 'Submit'.
      9. The 'Stand-down & Suspensions details' screen is displayed. Print a copy for your records.

      To cancel an exclusion

      If you make a mistake, you can cancel the exclusion.

      1. Click 'Cancel' on the 'Stand-down & Suspension Details' screen.
      2. Select the reason for the cancellation from the drop-down menu.
      3. Click 'Submit'.

      Types of suspension events

      Table describes decisions relating to expulsion, exclusion, lift suspension