School staffing

About school staffing

Each year, an Education (School Staffing) Order in Council is made under section 91H of the Education Act 1989.

Education Act 1989 — NZ Legislation website (external link)  

The order establishes the entitlements and limitations on staffing for schools. Teachers’ collective agreements also help determine some staffing provisions.

You can use the school staffing calculator to estimate your school’s staffing entitlement.

School staffing calculator (external link)

School staffing consists of entitlement staffing, and some or all of the following.

  • Special education staffing — Ongoing Resourcing Scheme (ORS)
  • Additional staffing 
  • Staffing transfers 
  • Teacher-specific staffing allowances 
  • Staffing for attached units or attached teachers

Your board of trustees can also employ teachers from operational funding and any funds your school raises locally.

Entitlement staffing

The entitlement staffing your school receives each year for employing teachers and its components, including:

  • curriculum staffing
  • management staffing
  • guidance staffing, salary units, and
  • senior and middle management allowances.

Entitlement staffing

Operational funding

The rules for employing teachers from operational funding.

Employing teachers from operational funding

Banking staffing

How to time the use of your staffing entitlement, including the rules you must follow, and how to monitor your usage of banking staffing.

Banking staffing

Staffing cycle

Summary of the school staffing cycle, and information abou:

  • the provisional staffing round
  • the provisional roll review
  • 1 March confirmation process, and
  • permanent appointments.

The staffing cycle

Surplus staffing support

What to do if you get a reduction in your staffing entitlement — information, criteria and timelines for surplus staffing support.

Surplus staffing support for reduction in staffing entitlement

Staffing allowances

Teacher-specific staffing allowances and additional staffing.

Staffing allowances

Staffing transfer agreements

Staffing transfer agreemets for making use of specialist staff in other schools, including new and recurring agreements, and updating and ending agreements.

Staffing transfers

Get help and information

Who to contact for help with staffing entitlements, allowances, and processes.

Who to contact for staffing queries

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