All-of-Government (AoG) contracts

Schools can save time and money by buying from AoG contracts.

See what schools have to say about AoG contracts

Craig from Wellington East Girls’ College says “At first it can be daunting, but once you’ve joined one, you are essentially replicating the same process”. See how he saved money and time with AoG contracts. 

 


Video transcript

CRAIG McWILLIAM

When you’re buying things that you need and you’re buying them cheaper, means that you can spend it where you want to be spending money, on delivering better education outcomes.

JAN BARNETT

There is 18 of these all-of-government contracts but 10 of them are really the ones that we see are a good fit for the schools and those savings can vary anything from 6% right through to around about that sort of 45%.

CRAIG

We kind of got addicted once we got into it. So we’ve joined the Office Supplies, we’ve joined Rental Cars, we’ve joined Travel Management Services. We’ve joined Electricity just recently, which is exciting.

JAN

There’s 800 schools that are currently signed onto one or more contracts. With the Office Supplies contract there is actually 570 today that are signed to that one. So yeah absolutely the office supplies one is a good one to start with.

CRAIG

We used to purchase quite a number of pallets of paper at once to be able to secure good savings. Now we can get the same price as what we were having to purchase pallets of paper for just one single ream. And what’s that meant is that we’ve got lots of space, we don’t have to order in bulk and that helps for cash flows and people like me like that.

I think it’s also easy once you’ve done one all-of-government contract. So if you haven’t done one before it’s a little bit daunting there’s some big paper work to go and sign and look through, but once you’ve figured that out joining up to other contracts is essentially the same process.  And so replicating that has worked really well across the schools.

JAN

And it does mean that the money that they’re saving here they can use it obviously somewhere else for the student’s needs. It may not necessarily be with procurement, it might be for their learning.

What is an AoG contract

An AoG or All-of-Government contract is one that has been negotiated using the power of the government’s collective spending to secure discounted prices for the public sector, which includes schools. Contracts are set up and managed by New Zealand Government Procurement, a business unit within the Ministry of Business, Innovation and Employment.

Schools can choose to join these contracts, which supply commonly used goods and services, instead of having to negotiate their own.

The New Zealand Government Procurement website has more information on what kinds of AoG contracts are available.

New Zealand Government Procurement website - AoG contracts (external link)

Feature: AoG office supplies contract

Each quarter, we will feature an AoG contract that is well suited to schools and will provide support to schools to learn about and join the contracts.

Learn more about the AoG office supplies contract

Eligibility to join

All state and state-integrated schools are eligible to join a range of contracts and it’s free to join.

Assess the value of joining AoG

There are a range of tools available to help you assess the value your school can achieve by joining AoG contracts. For information about these, send us an email at school.buying@education.govt.nz and one of the team will be in touch. Alternatively, you can access information about the contracts, including pricing and supply agreements, by setting up a user account with New Zealand Government Procurement using your RealMe login at New Zealand Government procurement - RealMe Login (external link) .

If you need assistance with this step, you can email school.buying@education.govt.nz and one of the team will be in touch.

If your school hasn’t already signed up to an AoG contract, you’ll need to complete a non-disclosure agreement (NDA).

By completing the NDA, your school is agreeing not to share the information it receives about suppliers and their pricing, with anyone else who does not share responsibility for buying at your school.

This is important for protecting AoG suppliers’:

  • commercially sensitive information, and
  • ability to continue to provide preferential pricing to the public sector.

You can contact us at school.buying@education.govt.nz to find out if your school has joined any AoG contracts and/or completed a NDA.

You can find a copy of the NDA at New Zealand Government Procurement - Non-disclosure agreement form (external link) .

How purchasing works

Each contract is different, however, generally, once you have signed up to a contract, you are required to purchase the goods and services within the scope of that contract from your chosen supplier/s. For items out of scope of the contract, you can continue to purchase these through the channels and suppliers you would normally.

About leasing

Signing up to an AoG contract does not affect your school leasing arrangements. However, some contracts may require you to arrange a third-party purchasing agreement with your leasing provider. 

 

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