When you can apply for an adjustment

You can apply for an adjustment when staffing usage has been applied incorrectly. For example, where there has been an overpayment, salary arrears or a holiday pay capping error.

Credits for holiday pay

When a teacher leaves your school you can apply for a credit for holiday pay. This may apply where a teacher has left and been paid until the end of the holiday period. We cap holiday pay at 30% for permanent and fixed-term teachers so that schools are not disadvantaged by terminations during the year. The holiday usage we apply is:

• Term 1: no holiday pay charged.
• Terms 2 and 3: maximum 14-day charge.
• Term 4: no capping applied.

Funding code adjustments within the last 2 pay periods

You can request a funding code change or a credit through Education Payroll (EdPay) if the request is for the most recent 2 pay periods.

Log in to EdPay – Education Payroll

Retrospective funding code adjustments

Contact our resourcing team if the request is for a change that happened more than 2 pay periods ago. We can make manual adjustments where usage has been incorrectly applied.

You must submit your request before the last Friday of November. Claims and adjustments received after this date cannot be processed.

There are limits that apply to any retrospective changes:

• a payroll office made an error interpreting a board’s instruction
• a board identifies an error and requests an adjustment by the second pay period after the error
• the change relates to a study award or sabbatical
• retrospective adjustments cannot be processed during the balancing period as this affects the compilation of your board’s annual accounts.

Ministry adjustments

Fill out our request for banking staffing adjustments form if there has been an error with payments or holiday capping. If an overpayment has occurred, you can apply for a Ministry adjustment. Include a copy of the overpayment letter with the application form.

Approved changes

If approved, the adjustment will show in the 'Ministry adjustment for period' row on the summary page of your banking staffing report. We cannot change the values displaying on the report at an individual employee level.

You can also view approved banking staffing adjustment requests in Pourato.

Pourato