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Identifying an emergency or unforeseen event
Emergencies are sudden and unforeseen events that may result in damage to property or infrastructure at your school. Examples include earthquakes, fires or flooding.
Unforeseen events are those that create an immediate risk of injury or loss of life and require the closure of some or all of your school. An example is extensive structural damage to a building.
How to procure in an emergency or unforeseen event
Follow the steps for procurement in an emergency or unforeseen event.
- Contact your property advisor
Immediately contact your school property advisor to inform them of the situation and get their verbal approval to go ahead with the emergency procurement.
They will tell you if you need a procurement exemption or can go ahead without one. Ask them to email you written approval.
- Contact a supplier
Get a quote, estimate or rates from a supplier. This should only cover work that is essential to address the emergency or unforeseen event.
- Evaluate the quote or estimate
Check that the quote or estimate from the supplier is reasonable.
- Complete the work
Work with the supplier until the situation is no longer an emergency.
After the emergency work is complete
After the emergency work has been completed, you may see more work that needs to be done. You will need to follow a full procurement process for this.
Property project procurement for schools
Property project procurement for project managers
Insurance
Our school building insurance funding programme can pay for repairs to damaged school buildings.
