Communities of Learning | Kāhui Ako present an opportunity for schools and other education providers to work together. Services that schools, kura, early learning services and tertiary providers currently acquire individually may be bundled across a Community of Learning.
Bundling services can create efficiencies in time and money that can be redirected towards teaching and learning. Aligning property management plans, sharing project management resources or bulk purchasing office supplies for example, could provide efficiencies. In some cases, the quality of services delivered to members of a Community of Learning could also improve, bringing increased value for money.
About All-of-Government contracts
A range of Ministry programmes and All-of-Government (AoG) contracts currently offer access or reduced rates for products and services. Under AoG contracts, common products and services are supplied to government agencies, local authorities and state funded schools at fixed rates. Schools and Communities of Learning pay the same price for the contracted products and services as a large government agency.
AoG contracts are centrally negotiated and managed by New Zealand Government Procurement, a team within the Ministry of Business, Innovation and Employment.
More than 600 schools have one or more AoG contracts, with savings estimated to be greater than $6 million. Savings will vary (depending on your existing purchasing arrangements and what you purchase) but participating schools are saving an average of 15 percent by joining a contract.
Contracts of interest to Communities of Learning and schools
Communities of Learning and schools can access services in the following categories through All-of-Government contracts.
Business and financial support
- Office supplies (external link) : access to suppliers of office and washroom consumables
- Banking services (external link) : modern, innovative solutions across a range of banking services
- Risk financing and insurance (external link) : advice and solutions from risk financing and insurance intermediaries
- Legal services (external link) : this contract provides access to 40 providers in 8 areas of law with reduced costs
- Rental vehicles (external link) : latest model vehicles and competitive insurance rates
- Air travel (external link) : domestic, trans-Tasman, Pacific Islands and international services
- Travel management: (external link) offers a choice of five nationwide travel management suppliers
Design and print
- External print and associated services (external link) : this contract covers pre-print and print services, warehousing/storage of printed materials, mail-house services and digital asset management
- Print technology and associated services (external link) : this contract includes print equipment, maintenance and servicing, software, related consultancy, as well as products like 3D printers, cameras, wide and large format printers and scanners
- Design services (external link) : Access to design services
- Advertising services (external link) : offers access to 45 providers with competitive rates for creative, production and media services across print, broadcast, digital, out-of-home and emerging media
- ICT network maintenance: view a list of Ministry approved ICT contractors
- TELA: leasing laptop scheme for teachers and principals
- IT hardware (external link) : contract covers products such as desktops, laptops, tablets, thin clients, monitors, peripherals, mobile phones and associated services
- Telecommunications as a service (external link) : TaaS provides telecommunications and managed security services including WAN, LAN, WiFi, voice and managed security services (including firewalls). All services are provided as a service without an investment in capital expenditure. Agencies can select individual services from a variety of providers and there are no minimum terms or volumes.
- Employee health management services (external link) : this contract includes ACC claims management, workstation assessments, flu and other vaccinations for staff, eyesight and hearing tests and a range of other medical and wellness services
- EAP services (external link) : health and well-being services for employees including counsellors, career and change consultants, budget and legal advisors, social workers psychologists, psychotherapists, and drug and alcohol treatment assessors
- First aid training and related services (external link) : first aid training (on NZ Police premises or as agreed with the supplier) as well as supply of first aid equipment, kits, defibrillators and replacement parts for Police first aid kits
How to sign up
- Register your Community of Learning or school (external link) . Note: registration does not commit you to joining a contract, but acknowledges that you will receive commercially sensitive information and will treat it as such.
- You will be issued with a login to inSource, a secure library with information about each contract. Here you can review details and pricing, and find out how to sign up.
- Review the contract’s Memorandum of Understanding (MOU) to understand what you need to know about purchasing via the contract.
- Confirm your acceptance of the MOU by signing a Letter of Accession. This commits you to the terms and conditions of a particular contract. A completed Letter of Accession is required for each contract.
- Many contracts offer a panel of suppliers. Some contracts require you to choose a single supplier but in others you can purchase from more than one supplier on the panel.
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