Early notification - messages about absences
About Early Notification (EN), which electronically reports absences, how to get it, and training.
EN is a text and email messaging service for sending customised messages to groups. It also provides a return path to the school’s register to update the reasons for a student’s absence.
EN is not compulsory, but it significantly simplifies recording absences.
EN is used together with the electronic Attendance Register (eAR) module of the school's Student Management System (SMS).
The benefits of using EN
- Quickly tells parents and caregivers if their child is absent without explanation
- Improves student achievement, punctuality and retention
- Reduces unjustified non-attendance and prevents casual truancy becoming habit-forming
- Saves the time and cost involved in phoning parents.
To use EN effectively, you must have robust procedures for collecting the data.
Three companies provide the EN services – contact your vendor about problems
Solvam Corporation Ltd (service is called School-links)
Contact: Andrew Balfour
Telephone: 03 365 2733 or 027 433 6067
TxtStream Ltd (service is called TxtStream)
Contact: Guy Lincoln
Telephone: 0800 277 272
MGM Wireless (NZ) Ltd (service is called MGM Wireless Early Notification)
Contact: Robin Hamon
Telephone: 09 426 0242 or 021 682 866
(external link) If you have problems with EN, contact your vendor.
Starting to use EN with eAR
More than 95% of schools have a suitable SMS. That means all commonly used SMSs use the eAR module and the EN interface protocol.
Read which SMSs support EN and eAR on Sharing data from your School Management System.
To apply to use EN, complete the electronic Attendance Register Application Form. [PDF, 162 KB]
Get training from your vendor and the Ministry
The vendor will train you in using their EN product.
The Ministry can train you on:
- implementing eAR with strong systems and processes
- verifying data, including how to ensure the accuracy of data before using it to report on or make decisions
- analysing data (Counting Education), including how to use the data to inform decision making.
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