Step 4: Complete 10YPP in the Planner
After the 10 Year Property Plan (10YPP) planning meeting you, as the 10YPP consultant, should use the information gathered to finalise and record the 10YPP in the 10 Year Property Planner in the Property Portal.
Getting access to the Planner
You can access the 10 Year Property Planner from the Ministry’s Property Portal (external link) .
If you don’t already have access, you will need to request access following the process on: Property data and asset management systems.
Completing the Planner
The 10YPP Specifications document is designed to assist you to develop the plan and understand Ministry standards and expectations of a quality 10YPP.
Before submitting your completed 10YPP using the 10 Year Property Planner, you should use the 10YPP Checklist to ensure you have met all Ministry requirements. This is critical to reducing rework and resubmission of the 10YPP. You should include a copy of the checklist with the associated documents you will be forwarding to the Ministry.
Download the documents from 10YPP tools and resources.
As part of the training to gain access to the 10 Year Property Planner you would have completed the self-paced module ‘10YPP for consultants’. If you need a refresher you can access the module by logging into the Ministry’s Learning Management System (LMS).
If you have trouble logging in or have any questions, email EIS.Training@education.govt.nz
Additional funding sources in the Planner
When preparing a 10YPP you may find from time-to-time the 5YA funding is unlikely to cover the identified essential infrastructure works required. Discuss this with your school’s Property Advisor to see what options are available, and if a 10YPP requires additional funding the Property Advisor will help you confirm which funding may apply and will submit a request for the funding on your behalf.
From 1 November 2019, additional funding sources will be available in the main Project Summary page as separate, viewable items. These additional funding sources are:
- Accelerated Modernisation Scheme (AMS)
- Budget Plus
- Non-Teaching Space (NTS)
- Property Initiatives
- Supplementary 5YA, and
- Weather Tightness Programme (WTP).
For more information on the other additional funding sources you should contact your school’s Property Advisor.
If the additional funding is approved, the local office will confirm with you and the funding will appear in the Planner in the Property Portal. You must ensure you select the correct funding source for each project in the Planner.
Further information on these system changes is available in the fact sheets in the 10YPP tools and resources section.
Find out more in the online module for completing 10YPPs.
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