Resourcing audit document requirements

If the Ministry of Education selects your school for a resourcing audit, we'll write to you. We'll tell you what data or documentation you'll need to provide. Your school must provide all required documents to the resourcing auditors.

Documents the auditors may require

When you receive notification of a resourcing audit it will tell you what documents or data the audit team will need. This could include the following.

For all schools

  • Copies of your school's roll return forms.
  • E19/1 manual attendance registers for the current school year or access to the electronic attendance registers for the current school year.
  • a full school audit roll, which is an alphabetical list of all students attending the school on the roll return date.
  • Student enrolment forms (including verification of eligibility).
  • All working papers used to prepare roll returns.

For some schools

Lists of the students in Years 11, 12 and 13 showing details of their courses.

For schools with adult students:

  • details of the adult students and their courses, and
  • attendance registers for all adult students for each of their courses.

For schools that have students enrolled in alternative education, a copy of the approved Alternative Education Verification Form for each student.

For schools receiving Māori language resourcing, a list of all students in a te Reo Māori or immersion class in levels 1-4b at the roll return date.

For schools with students attending off site or at satellite schools, (for example, alternative education, activity centres, work experience, Gateway), a copy of the relevant agreements and attendance records from the off-site provider.

For schools with Secondary Tertiary Programme (STP) students, a list showing details (name, funding year level, full-time equivalent (FTE)) of Year 11-13 students who are taking STPs.

Domestic student documents required at enrolment

Attach a copy of all relevant documents, such as a copy of a birth certificate or passport, to the student’s enrolment form.

If the student is eligible as a New Zealand citizen, New Zealand resident or Australian citizen, this only needs to be done if the board is the first in New Zealand to enrol that student.

International student documents required at enrolment

Attach a copy of all relevant documents, such as a copy of a passport and student visa/permit or a limited purpose permit, to the student’s enrolment form.

Your board must have a process to monitor the expiry dates for all student visas/permits for international students.

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