Student Information Sharing Initiative (SISI)

The Student Information Sharing Initiative (SISI) is a key project within the Integrated Education Data (iEd) programme.

SISI is focused on developing a national repository of core learner information. This will enable data that is currently held within Student Management Systems (SMSs) to travel with children and young people as they move through the education system.

The delivery of SISI is aimed at strengthening the continuity of learning for children and young people by ensuring critical information is available to teachers when a child arrives in a new school.

It is also focused on reducing the administrative burden on teachers and schools associated with the duplicated systems and processes they currently encounter, while also improving the quality of data provided to the Ministry of Education and other education agencies.

The repository has the potential to bring considerable benefits to children, young people and teachers by:

  • Improving the transfer of student information between schools so that schools have access to key information from day one.
  • Reducing the need for teachers to reassess new students.
  • Providing more timely information to support students with special education needs.
  • Storing information securely and making it more accessible to those who have the appropriate permissions.
  • Improving the flow of information within and between Communities of Learning | Kāhui Ako.

Subject to future funding, SISI is proposed to start with schools, with the potential to be expanded so information is shared between early learning services, schools and tertiary institutions.

We are working with legal, ethics and privacy experts to ensure data privacy and access is managed appropriately.

SISI was initially part of the Ministry’s Digital Era Learning, Teaching and Assessment (DELTA) Programme. In June 2016, we released a report (external link)  outlining SISI’s progress to improving the management and exchange of student data.

Early Stage Rollouts

Two Early Stage Rollouts (ESR) will be delivered in 2018-2019:

Data Analysis ESR

  • A Data Analysis ESR will enable data held in multiple existing SMS systems used by the schools in one selected Kāhui Ako to be extracted and then populated into a separate learner repository.
  • The Kāhui Ako will then be able to use business intelligence and data analytics capabilities to analyse and use the collated data.

SMS ESR

  • An SMS ESR will involve a technology centre and their client schools. This ESR will enable selected schools that make use of a technology centre to exchange data with the technology centre’s SMS. Both the technology centre and each of the school’s SMS systems will have visibility of the learners’ key data, where appropriate. Currently this is not possible and existing information is managed inconsistently via manual processes.
  • The SMS ESR will reduce the risks involved in a full SISI rollout by testing the SISI central repository platform with a small part of the solution. It will focus specifically on the data exchange capability of SISI, along with the relevant people and process requirements.

Work on the New Zealand Systems Interoperability Framework (SIF) Standard required to implement SISI will also be commenced as part of the two ESRs.

Co-designing SISI

We’re co-designing SISI with education sector representatives to ensure the best possible outcome for everyone.

We’ve talked with principals, administrators, teachers and others from a broad range of schools throughout New Zealand to find out how they manage student data, what their issues are, and how we can improve the current system.

We’ve also been talking to education sector groups, other education agencies, and student management system (SMS) vendors.

More than 2,000 people who work with education data responded to the SISI survey. 

All the information we’ve gathered is being used to design the processes for entering, storing, using and sharing student information. Helping us design and test the new processes are representatives from different types of schools and people working in different roles including management, administration and teaching positions.

We’ve also set up 2 schools’ working groups to provide us with advice and guidance on the development of SISI. Members of the English-medium Schools Working Group and the Māori-medium Schools Working Group include representatives from schools, kura kaupapa Māori and Communities of Learning | Kāhui Ako.

Advising the iEd programme, including SISI, is a sector advisory group which includes representatives from early childhood, school and principal organisations as well as education unions.

How you can learn more and get involved

You can contact The SISI project team at ied.programme@education.govt.nz

To discuss and collaborate on the SISI project, join the Loomio online forum. People taking part in the forum already include representatives from the SISI project team, schools, SMS vendors and education consultants.

Find out about the Integrated Education Data (iEd) programme

 

 

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