News updates for health and safety
Removal of the Code of Practice for School Exempt Laboratories
Hazardous Substances Regulations come into effect on 1 December 2017. At this time, the Hazardous Substances Codes of Practice will no longer be applicable.
For school laboratories, we are working with WorkSafe to develop guidance and compliance documents to replace the Code of Practice for School Exempt Laboratories. Until they are released. The Ministry of Education and WorkSafe suggest schools continue to use the Code of Practice, as well as the Ministry’s other guidance to the Code, (which outlines your responsibilities as a board) as their guidance documents for hazardous substance management.
We are also working with a number of education sector organisations to ensure that schools and their boards are supported in complying with the regulations.
Where can I find out more information?
- New Zealand Association of Science Educators (external link)
- WorkSafe New Zealand (external link)
- Guidance to the Code of Practice for School Exempt Laboratories [PDF, 1.7 MB]
AEDs in schools
Cardiac arrest can affect anyone, even young people, without warning.
It may occur at your school or during an offsite school event.
To support schools we have worked with the New Zealand Resuscitation Council, St John, Red Cross and the Ministry of Health to develop a factsheet AEDs in schools [PDF, 311 KB].
An AED (automated external defibrillator) delivers a safe electric shock to try and restart the heart. AEDs are very easy to use and increase the chance of a person surviving a cardiac arrest from around 15% to around 40%.
Across New Zealand there are thousands of AEDs available for use. Some of these are located at private businesses, schools or at defibrillator stations in community hubs. To find your nearest AED visit: www.aedlocations.co.nz (external link) .
Work underway to replace faulty cabling and safety audits serve as a reminder to keep alert
The Ministry of Education is working alongside Energy Safety, part of Worksafe, following the notification of faulty electrical cable being supplied in NZ. It serves as a timely reminder as recent Safety Audits highlight the need to be alert around gas and electrical items in schools.
The Ministry of Education is working alongside Energy Safety, part of Worksafe, following the notification of some non-compliant faulty electrical cable being supplied in NZ.
The cable is faulty because the insulation on the cable is likely to become brittle within a few years of installation. However, Worksafe’s advice is that there is no immediate risk from the cable as it takes 2-3 years for the insulation to become brittle. The wiring was imported in July last year.
Currently the Ministry is conducting an investigation into which schools the supplier has visited since July last year when the faulty wiring was imported, and which schools may need their cabling inspected.
“Early indications are that only a very small number of schools may have been affected, and the Ministry is working closely with those schools to ensure the issue is resolved.” says The Ministry’s Head of Education Infrastructure Service, Kim Shannon.
“We will ensure that all schools (state and integrated) which may have had non-compliant electrical wiring installed are checked. Where non-compliant electrical wiring is found, we will work with the schools concerned to have it replaced.”
“Health and safety in schools is a top priority for the Ministry, and while there is not considered to be any immediate risk to the affected schools, we are taking this matter very seriously.” says Ms Shannon.
While the cabling poses no immediate threat, common findings from Energy Safety’s school audit programme identified some common errors being made when it comes to electrical and gas safety in schools, which if left unaddressed could be a safety threat.
- Many switchboards having missing or broken protective covers increasing the risk of electric shock
- Double adaptors and multi boxes being used as a long term solution for connection issues. Overloading of these items is a major cause of electrical fires, especially if they are used for appliances like heaters, jugs and fridges.
- Cords pose a real tripping hazard with damaged cords being an immediate safety risk.
- Items of flammable material being on or too close to heaters.
Other common issues are highlighted in this helpful fact sheet [PDF; 275KB] (external link) aimed at keeping schools safe through being vigilant around electrical and gas installations and appliances.
All electrical work in schools must comply with the Ministry’s electrical installation standard and the Australian/New Zealand Wiring Rules. More information can be found on electrical work in schools on the Ministry’s website.
If you have any further questions or concerns regarding non-compliant wiring from electrical work completed at your school, please contact Energy Safety or email Kimbal.McHugo@education.govt.nz
Entertainment Rides at School Fairs and Galas
Under the current Amusement Device Regulations, an amusement device is any mechanically-powered unit that is used for rider entertainment. For example, mini-jeeps or a merry-go-round are amusement devices. Any device that meets the criteria of an Amusement Device must be registered as such. It is the responsibility of the device owner to register it with WorkSafe New Zealand after it has been certified by a chartered professional engineer. The regulations also require the owner of the amusement device to obtain a permit to operate from the local authority.
What this means for school principals and boards, as a Person Conducting a Business or Undertaking (PCBU), is they have a duty to ensure that any equipment being used at the fair is safely operated.
The easiest way to ensure amusement devices are compliant is to use an operator that can demonstrate that they have registered the device and have a permit from the local authority.
If you are unsure please email queries relating to registration of amusement devices to: email@example.com
It is important to note that there are other devices, such as bouncy castles, that are not covered by the amusement device regulations. The WorkSafe website has great advice about the safe operation of large land-borne inflatable devices (external link) .
Health and safety resources launched
We’ve launched these resources to support schools and early childhood education services meet their health and safety requirements.
The resources include several new health and safety guides and a new wellbeing webpage.
- What needs to be notified in the education sector? [PDF, 262 KB]
Approved by Worksafe NZ, this resource supports the education sector to make decisions on what health and safety events do and do not need to be notified.
- Students on Work Experience: A health and safety guide for schools and employers
Created for schools and employers to support them when students go on work experience, outside of a formal Gateway programme.
- Health and Safety Guidance for School Sport [PDF, 534 KB]
Created with SportNZ, regional sports co-ordinators and the Secondary School Sports Council.
- Guidance on the Code of Practice for School Exempt Laboratories [PDF, 1.7 MB]
New Zealand Association of Science Educators (NZASE) has worked with the Ministry to create this guide to support science educators.
- Well-being webpage
The Well-being for staff webpage brings together useful resources from a number of organisations to help schools and ECEs manage a variety of wellbeing issues.
We would like to thank the Members of the Health and Safety Sector Reference Group who over the past 2 years have played a key role in our health and safety programme of work and development of these resources:
- Association of Intermediate and Middle Schools (AIMS)
- Association of Proprietors of Integrated Schools (APIS)
- Auckland Primary Principal's Association (APPA)
- Nga Kura a Iwi o Aotearoa (NKAI)
- NZ Principals Federation (NZPF)
- NZ School Trustees Association (NZSTA)
- NZEI Te Riu Roa
- Post Primary Teachers Association (PPTA)
- Secondary Principals Association (SPANZ)
- Te Runanga Nui o Ngā Kura Kaupapa Māori o Aotearoa
- Education Review Office (ERO)
- Association of Intermediate and Middle Schools (AIMS)
- Special Education Principals Association
- Kingslea School
- New Zealand Secondary School Principals Council
Keeping school pools open over summer
School pools don’t have to close over summer. The intention of the Health and Safety at Work Act 2015 is not to curtail the use of school pools or to stop schools from keeping their pools open over summer.
Keeping a school pool open or available outside of core school hours is a decision for the board of trustees. A key point of the legislation is that health and safety is everybody’s responsibility and that the focus needs to be managing the risk and not the liability. Schools have a duty to all ‘others’ in the workplace and this includes people using school pools inside and outside of normal school hours. Any visitors to your workplace also have a duty to look after their own health and safety.
The key is being able to show that your school has taken all reasonable steps. Go to more information on swimming pools and health and safety.
Go to swimming pool in schools for information about managing and running a school pool.
Health and safety waivers
We’ve updated EOTC sample form 15 Agreement between school and provider [DOC, 89 KB] to support schools that may have been asked to sign a liability waiver by a provider. Signing a liability waiver does not absolve a provider of their health and safety duties, including any liability in the event of an incident or near miss under the Health and Safety at Work Act 2015.
The Act clearly states no organisation (including schools, camp providers, government agencies etc) can contract out of its legal responsibilities and asking for waivers which have an unclear purpose or the effect is not appropriate.
We expect all organisations that provide services to the education sector to be responsible and compliant with regard to their own obligations and to work collaboratively where these overlap or are shared. In short where there are overlapping responsibilities this means all groups need to work together – cooperate, coordinate and consult.
Science code of practice video
In preparation for the soon to be released guidelines on the Code of Practice for Exempt School Laboratories, the New Zealand Association of Science Educators has produced a short film about the Code. View here. (external link) Please share this with your science departments.
Schools, and particularly their science and physics departments are reminded that they must abide by the Code of Practice for Exempt School Laboratories and must not store or hold prohibited substances.
If a school has a banned substance they can contact their local Council for advice around removal and destruction.
Waiving of duties/obligations under the Health and Safety at Work Act 2015
The Auckland Primary Principals Association has approached the Ministry with concerns about their members being requested to sign waivers when contracting services.
The Health and Safety at Work Act clearly states no organisation (including schools, camp providers, government agencies etc) can contract out of its legal responsibilities, and asking for waivers which have an unclear purpose or effect is not appropriate.
The Ministry of Education expects all organisations which provide services to the education sector to be responsible and compliant with regard to their own obligations and to work collaboratively where these overlap or are shared. In short where there are overlapping responsibilities all groups need to work together – co-operate, co-ordinate and consult.
We continue to work with the Auckland Primary Principals Association and will update you further through the Bulletin.
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