Licensing criteria for centre-based ECE services
The Education Act 1989 S310 defines an early childhood education and care centre as premises used regularly for the education or care of 3 or more children (not being children of the persons providing the education or care, or children enrolled at a school being provided with education or care before or after school) under the age of 6—
- by the day or part of a day; but
- not for any continuous period of more than 7 days.
Centre-based ECE services have a variety of different operating structures, philosophies and affiliations, and are known by many different names – for example, Playcentres, early learning centres, Montessori, childcare centres, Kindergartens, crèches, preschools, a’oga amata, Rudolf Steiner etc.
These centres are licensed in accordance with the Education Act 1989 under the Education (Early Childhood Services) Regulations 2008, which prescribe minimum standards that each licensed service must meet. Licensing criteria are used to assess how the centres meet the minimum standards required by the regulations.
For each criterion there is guidance to help centres meet the required standards.
The publication of the criteria on its own can be downloaded as a PDF [PDF, 719 KB] and printed.
The licensing criteria were last updated in May 2016.
Licensing Criteria Cover
HS8 Emergency drills
Health and safety practices criterion 8
Adults providing education and care are familiar with relevant emergency drills and carry these out with the children on an at least three-monthly basis.
A record of the emergency drills carried out and evidence of how evaluation of the drills has informed the annual review of the service's emergency plan.
The criterion aims to uphold the safety of children by ensuring that:
- adults at the service have the necessary skills, knowledge and experience to deal with emergency situations;
- review of the service’s emergency plan and evacuation procedures are part of the service’s regular self review processes; and
- children are familiar with, and confident in, responding to emergency procedures.
Amended May 2015
Any examples in the guidance are provided as a starting point to show how services can meet (or exceed) the requirement. Services may choose to use other approaches better suited to their needs as long as they comply with the criteria.
Research has shown that the factor that most contributes to reducing injuries and fatalities during any emergency evacuation is regular practice. This ensures that staff and adults at the centre are familiar with procedures and that children also become familiar and comfortable with what is expected of them.
Regular practice will also ensure that any equipment that will be relied on in an evacuation will be subject to regular checks, for example, any special equipment that might be used to assist in the evacuation of the non-walking children. It is also recommended that staff have a range of strategies available to manage any children whose behaviour has become disturbed during the evacuation.
The following activities will help to ensure all adults are familiar with the evacuation procedures:
- Evacuation procedure briefings for all relieving staff.
- Training as part of new staff induction.
- Regular refresher training for all staff.
- Including emergency plans and procedures as a regular agenda item for staff meetings.
- Communication with parents and families, via noticeboards and in newsletters.
Staff/ educators should be able to confidently:
- talk about the procedures without needing to refer to any documentation.
- identify the roles they and others will play during an emergency evacuation.
- describe how children (walking and non-walking) will be managed during an evacuation.
- describe how they will deal with any unexpected circumstance that arises during an evacuation – ie respond to questions such as "how will you manage if several of your 3-4 year olds refuse to walk independently from the building?"
It is also important that the children are familiar and comfortable with the evacuation procedures.In addition to participating in regular trial evacuations, familiarity with emergency responses can be included as appropriate in the service’s programme.
Centres are expected to have trial evacuations at least every three months. Evacuation drills should be organised to test a variety of emergency situations and scenarios. For example, practising earthquake drills one day and fire evacuation drills another and practising evacuation via alternative exits if these are available. You should aim to hold your trial evacuations at times when you have typical numbers of children, of varying ages, and adults at the centre. Consider also the timing of evacuations and whether or not staff will be notified in advance. Holding unannounced evacuations at challenging times (eg during lunch time or sleep time) may be inconvenient but will give greater assurance that procedures are effective. Roles for adults could be varied during trial evacuations so that any key responsibilities are covered even in the absence of a particular staff member.
The fire evacuation scheme needs to include regular trial evacuations for fire emergencies. Fire Regulations require this to be done at least every six months, and that it is reported to Fire and Emergency NZ within 10 days of taking place. There is information about maintaining an approved evacuation scheme on the Fire and Emergency NZ website.
Centres are required to keep a record of each trial evacuation. At a minimum, this should record:
- The date and time, number of under 2’s and supervising adults, number of over 2’s and supervising adults, other adults or children present, time taken for complete evacuation (for each separate group if appropriate)
- A checklist of the key steps in the evacuation procedure, whether or not they were completed, and any comments.
- A building assessment, eg checking that all appropriate notices were displayed, escape routes were clear, fire fighting equipment serviced etc.
- Details of any actions that need to be taken to rectify faults discovered or to improve on the planned procedure.
Keep the trial evacuation (drill) records two years.
Reviewing emergency plans and evacuation procedures should be a regular part of a centre’s self review. Records of each trial evacuation, together with emergency training records, should be used to inform that review. If any changes are required to evacuation procedures, these should be noted promptly in evacuation plans and any other documentation and notices updated. Remember also to communicate any changes made.
The Ministry of Civil Defence and Emergency Management have a What’s the Plan Stan website which focuses on helping children prepare for an emergency and a special section which aims to support teachers to develop children’s knowledge, skills and attitudes to respond to and prepare for an emergency.
Additional guidance is available specifically for centres above ground level. Guidance for ECE Services - Evacuation from High Rise Buildings [PDF, 394 KB]